Senior Staff Accountant

San Rafael, CA, United States

Job Description Job Description Salary: DOE, $67k to 90k

EO Products is a company with one mission and two brands: to create healthy personal care products that nurture the people who use them, respect the people who make them, and honor the planet we all share. At EO, we believe in purpose, planet, people, and profits. That means we’re a B-Corp, running a zero-waste factory making high-quality personal care products in 100% recycled (and recyclable) bottles. Our family owned business has been leading the industry we helped create for almost 30 years, and we're dedicated to leading the care corps.

We offer a fun casual place to work, great benefits, employee discounts, and free products. We are a diverse team of free-thinking individuals, and our company culture values responsibility, collaboration, integrity and passion.

We look forward to hearing from you!

COMPENSATION AND BENEFITS

Compensation is dependent upon experience: anticipated range 67 - 90k annual salary

Medical, dental, vision, and ancillary insurances

Paid time off, Sick/Wellness Time, Paid Holidays, and additional time off benefits

401K Retirement Plan with employer match

Free products and fantastic discounts for yourself, and family/friends!

Stipends for cellphone, internet, PPE (such as steel toe boots), and English or Spanish Language courses

POSITION SUMMARY

The Senior Accountant reports to the Accounting Supervisor and provides core accounting support for the department. S/he is responsible for all daily accounts payable transactions, and for ensuring that payables are entered correctly. This team member additionally acts as the first line of communication for vendor bill and payment inquiries and keeps the Controller up-to-date regarding vendors that reach out to EO.

The Senior Accountant will also assist with various tasks related to accounts receivable, general accounting, analysis, and administrative duties.

This position is eligible for hybrid worksite status with weekly presence required on-site at the EO Campus.

Employee must be able to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

RESPONSIBILITIES

Accounts Payable and Accounts Receivable

Utilize MineralTree software integration to manage entry of all accounts payable

Ensure MineralTree and NetSuite sync properly and that approval workflows are set and reviewed regularly

Provide oversight of the day-to-day communication generated by the [email protected] email inbox

Facilitate key accounting processes involving NetSuite, the Company's general ledger accounting software package, including: Creation of new vendors

Management of weekly check runs for local checks, promotions and expense report payments

Preparation of ACH and Wire payments (includes coordination on bank portals)

Creation of vendor Credit Memos, with application to outstanding invoices

Ensure all vendors submit a W-9

Contact vendors for credit card payments as advised by the Controller and apply payments to invoices

Maintain A/P contacts and relationships

Facilitate regular processes, including: Book monthly AP accruals during month-end close

Monthly management of monthly Promissory Payments

Monthly submission of utility payments through vendor portals

Monthly management of department allocations for benefit bills

Weekly creation of “Open A/P” workbook for internal distribution and review

Weekly creation of “Running A/R Aging Notes” workbook, with outreach to customers regarding delinquent AR balances

Processing of employee expense reports for PPE reimbursements as needed, outside of designated benefits program (production boots and safety glasses)

Communicate with vendors regarding payment status and/or invoice issues as necessary

Coordinate with Supply Chain and EMF departments to resolve incorrect or missing item receipts

Review vendor statements against MineralTree to ensure that all outstanding invoices have been received and ensure all accounts payable are properly entered at month-end

Manage requests for resale certificates

Prepare Credit Application forms as needed

Ensure inventory received not billed, returns not credited (vendor return authorizations) and vendor deposits accounts are current and reconciled at the end of each month.

Prepare deposits for any checks received

Record forecasted and received remittances in the Deposit Record by utilizing daily bank reports, C2FO, and the [email protected] email inbox

Process credit card payments made by customers

General Accounting

Prepare journal entries of daily bank transactions

Prepare positive pay upload of checks to Bank's portal

Book monthly A/P accruals during month end close

Assist in preparation of audit requests as needed

Prepare Balance sheet reconciliations for vendor deposits; review for received not billed, or VRA

Assist with annual tax filings

Other

Support a safe working environment by reporting any unsafe conditions or observed, unsafe conduct.

Perform other tasks, projects, and report generation as directed by the manager

SKILLS/QUALIFICATIONS

Intermediate to advanced knowledge of Microsoft Excel/Word and Google Sheets/Doc

Ability to work and transact accurately, quickly, thoroughly and consistently

Knowledge of bookkeeping practices and principles as well as an in-depth understanding of the general ledger and financial statements

Strong mathematical acumen

Integrity and discretion in dealing with confidential information

Excellent verbal and written communication abilities. Positive attitude in daily interaction with customers and vendors

Self-starter, motivated to learn and improve processes

EDUCATION AND EXPERIENCE:

Bachelor's degree in Accounting or Finance or four years accounting-related experience

Previous working experience with both A/P and A/R functions required

Prior experience and familiarity with NetSuite or similar ERP systems a strong plus, but not required

Manufacturing experience is a strong plus

CPA license a strong plus, but not required

PHYSICAL REQUIREMENTS

Work chart of the U.S. Department of Labor for physical exertion

Physical Demand Level - Light

Occasional (0-33% of the workday) - 20 lbs

Frequent (34-66% of the workday) - 10 lbs

Constant (67-100% of the workday) - negligible and/or operate controls while seated

Typical energy required - 2.2-3.5 METS

GENERAL WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

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