Litigation Legal Secretary
Houston
Job Description Job Description Our client, located in downtown Houston, seeks an Executive Legal Secretary to join the team. General Responsibilities: Prepare complex documents using advanced word processing features including styles, section formatting, merge, tables, redlining, cross referencing, indices, table of contents, table of authorities, etc.
Prepare correspondence, memoranda, legal documents and material of a general nature from written and oral drafts; drafts standard correspondence and other documents.
Create various legal documents for filings and/or closings as required. Prepare notebooks, exhibits, and other documentation as assigned.
Transcribe dictation tapes, handwritten copy and telephone dictation involving use of legal terminology and court and agency formatting, or other formatting, as required.
Proofread documents for grammar, punctuation, syntax and formatting consistency.
Read, sort and date incoming mail.
Establish and maintain calendar and deadline reminder systems. Manage calendar and assist in meeting deadlines.
Open new client/matter files, request conflict checks, and maintain all client and general files. Conduct periodic review for possible storage or destruction of older files. Prepare files to be closed. Maintain files in an efficient and effective manner.
Handle billing process, time entry and billing memos under the guidance of the attorney, as appropriate.
Prepare materials for client meetings, update client contact lists, interface with client questions.
Handle check requests, travel expenses and travel arrangements. Travel arrangements include airline, car and hotel reservations.
Self-starter with the ability to work independently, possess a willingness to help others and has above average customer service skills.
Proficient utilizing Microsoft Word, Outlook, Excel, PowerPoint, Interwoven WorkSite, Workshare Compare, Carpe Diem, and other 3rd party software such as Innova and Best Authority.