Business Expense Assistant Manager

Seattle, WA, United States

Business Expense Assistant Manager

Job ID

27417

Type

Regular Full-Time

Location

US-WA-Seattle

Category

Accounting and Finance

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

The Business Expense Assistant Manager is a key position in Fred Hutch's Accounts Payable function. The position owns the business expense and corporate card policies ensuring consistency, compliance, and excellent customer service. Establishes guidelines for the corporate card program. Establishes fraud detection, prevention, and investigation processes. Conduct routine audits to track card program accounting processes. This position will manage two full-time employees and will supervise the day to day workflow of the Business Expense Program.

At Fred Hutchinson Cancer Center, all employees are expected to demonstrate a commitment to our values of collaboration, compassion, determination, excellence, innovation, integrity, and respect.

Responsibilities

Manage corporate card program working closely with issuing bank, cardholders, approvers and policy owners. Collaborate with policy owners to design and execute control and audit procedures.

Establish and maintain fraud detection, prevention, and investigation processes; work with Internal Audit to identify and perform audits.

Periodically adjudicate cardholder and expense transactions relative to prevalent policies, escalating where appropriate

Communicate, educate, and present expense topics to internal audiences.

Collect, analyze, and report expense data to the benefit of efficient operations, service improvements, customer education and risk mitigation.

Operationalize monthly activity audit, tracking and accounting processes.

Propose and implement initiatives to improve operations, data, and efficiency.

Manage and mediate internal meetings by creating agendas with clear objectives/roles/time allocations, facilitating the call/meeting, and taking notes of decisions and action items.

Support month-end close and year-end audit processes.

Hire, manage, and develop talented professionals.

Other duties as assigned by Accounts Payable Manager.

Qualifications

Associate's degree in a related field or equivalent combination of education and experience.

Minimum 2 years of direct experience with expense, accounting, and/or accounts payable functions.

Minimum 5 years of progressive work experience within finance organization(s).

Demonstrated ability to execute and successfully achieve objectives in a dynamic, fast-paced environment.

Proficient with Microsoft Office Suite applications including Word, Excel, PowerPoint, OneNote, Teams and Outlook.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

The annual base salary range for this position is from $84,448 to $126,651, and pay offered will be based on experience and qualifications.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at [email protected] or by calling 206-667-4700.

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