Legal Operations Specialist (Client Matter Timekeeper Data Integrity)

Denver, CO, United States

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.

At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Operations Specialist (Client Matter Timekeeper Data Integrity) position. This position may be filled remotely, or in any of our locations.

The Legal Operations Specialist is primarily responsible for the entry and management of client matter and timekeeper data within applicable firm software applications. This role serves as a liaison between internal and external clients to ensure delivery of optimal client service, client satisfaction, and retention. The Legal Operations Specialist effectively interprets and communicates client objectives internally to ensure client satisfaction by providing first-class service levels and quality data. Essential job functions include:

Ensure data integrity in 3E, Case Management, and Intapp Open.

Synchronize and maintain the data flow between the above-mentioned systems.

Correspond with attorneys and designated client contacts as appropriate.

Coordinate entry of firm wide client, matter, timekeeper, and user access information into 3E.

Maintain client and matter information in the 3E database including but not limited to: update billing information, manage rate tables, record name changes, update attorney designation changes, update matter status, and edit other 3E fields as requested.

Follow up with firm personnel regarding clients and matters set-ups.

Assist with client development projects relating to financial systems.

Provide support to all areas on firm initiatives and policies.

Review, analyze and summarize Outside Counsel Guidelines - set 3E accordingly to ensure client compliance.

Serve as a liaison with Accounting, Conflicts, and Information Governance teams to maintain efficiency and accuracy in the exchange of information utilized and maintained in the client, matter and timekeeper profiles and other area systems.

Assist with manual openings of matters for existing clients.

Escalate issues/problems to Firm leadership that prevents or hinders the delivery of high-quality support to clients.

Participate in special projects and perform other duties as assigned.

Monitor, update and maintain attorney designation assignments according to firm metrics.

Set rates according to engagement letters or proposals; interpret and update rate files for annual rate setting process.

Review and prepare rate analysis for clients to present to leadership for approval.

Position Requirements

High School Diploma or GED required.

2-3 years’ relevant experience required, preferably in a professional services environment.

Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint and Excel.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. Please reach out to our HR team to request an accommodation.

Compensation And Benefits

Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law. The expected compensation ranges for this position in various states and jurisdictions are as follows:

State of California: $48,000 - $92,000

State of Colorado: $44,000 - $79,000

Jersey City, NJ: $52,000 - $95,000

State of Massachusetts: $48,000 - $92,000

State of New York: $45,000 - $97,000

State of Washington: $47,000 - $89,000

The above salaries do not include a discretionary bonus, however bonus opportunities are non-guaranteed, and are dependent upon individual and firm performance. Full-time employees receive benefits including: medical and dental coverage; life insurance; short-term and long-term disability insurance; pre-tax flexible spending account for certain medical and dependent care expenses; an employee assistance program; Paid Time Off; paid holidays; participation in a retirement plan program after meeting eligibility requirements; and more.

Please include a cover letter and resume when applying.

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.

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