IDQ COORDINATOR (UNION/CLEARED ONLY)
Washington, DC, United States
About Us
When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.
The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields – each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders.
At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!
If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences – then Chugach Government Solutions may be the right fit for you!
Job Overview
The IDQ Coordinator plays a crucial role in providing administrative support for the management of the Indefinite Quantity IDQ (IDQ) program. This role involves maintaining meticulous records, facilitating communication between stakeholders, organizing project meetings, managing project documentation, and ensuring compliance with established procedures. The ideal candidate should be detail-oriented, organized, and capable of handling multiple tasks simultaneously.
Responsibilities
Essential Duties and Job Functions
:
Establish and maintain individual file folders for each IDQ project in accordance with written procedures.
Monitor and manage the flow of written Requests for Proposal (RFPs) to the Customer for review and their return as approved/disapproved projects or requests for revision.
Schedule a variety of project meetings, including pre-bid, pre-construction, interim, progress, and post-construction meetings.
Prepare minutes of project meetings as necessary, documenting key discussions, decisions, and action items.
Process required paperwork to close out completed projects and ensure timely payment of vendors providing materials or services.
Prepare reports tracking the status and costs associated with each IDQ project, providing regular updates to stakeholders.
Confer with and advise other management personnel regarding maintenance projects and priorities.
Assist in developing cost estimates, budget, correspondence and status reports.
Support other department staff as needed or directed.
Adhere to the established safety and personnel policies and standard operating procedures.
Work is primarily performed indoors but may include outdoor work. Must be able to work at varying heights (i.e. ladder, roof tops, underground, etc.) in a variety of conditions.
Perform other duties as assigned.
Job Requirements
Mandatory
:
High School Graduate or equivalent GED.
Demonstrated experience and competency in facilities operations and/or maintenance relevant to the essential job duties and functions.
At least two (2) years of experience in administrative support, project coordination, or similar roles, preferably within the construction, engineering, or government contracting industries.
Proven track record of effectively managing multiple projects simultaneously, meeting deadlines, and maintaining high standards of accuracy and attention to detail.
Ability to effectively work in Microsoft Excel and Outlook.
Competent verbal and written communication skills. Competent organizational skills.
Ability to deal with a variety of people in a professional, courteous manner.
Mature judgment and ability to work with minimal supervision.
Ability to pass pre-hire background and drug screen.
Possess and maintain a valid driver’s license with an acceptable driving record.
Ability to lift 50 pounds.
U.S. citizenship.
Ability to obtain and maintain required Intelligence Community Security Clearance.
Reasonable Accommodation:
It is CGS, LLC business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
Equal Employment Opportunity:
Chugach is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.
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