Financial Operations Analyst (OFM)

Berkeley, CA, United States

Berkeley Heights, United States | Posted on 04/19/2024

TITLE: Financial Operations Analyst (OFM)

POSITION TYPE: Full Time (W2)

ABOUTWorldLink:

WorldLinkis a rapidly growing information technology company atthe forefront of the tech transformation. From customsoftware development to cloud hosting, from big datato cognitive computing, we help companies harnessand leverage today’s most cutting-edge digitaltechnologies to create value and grow.

Collaborative. Respectful. Work hard Play hard. A place todream and do. These are just a few words that describewhat life is like at WorldLink. We embrace a culture ofexperimentation and constantly strive for improvement andlearning.

We takepride in our employees and their future with continuedgrowth and career advancement. We put TEAM first. We are acompetitive group that like to win. We're grounded byhumility and driven by ambition. We're passionate, andwe love tough problems and new challenges. You don'thear a lot of "I don't know how" or "Ican't" at WorldLink. If you are passionate aboutwhat you do and having fun while doing it; tired of rigidand strict work environments and would like to work in anon-bureaucratic startup cultural environment, WorldLink maybe the place for you.

We arelooking for a Financial Operations Analyst (OFM) who will be responsible for s upporting tasks related to management and operations development through efficient financial management, organizational operation and employees support related to operations.

Roleand Responsibilities:

Perform Month End Closing expense analysis in detail by GL and create Financial report to manager on a monthly basis.

Perform Month End Closing expense Forecast in detail by GL for up to 6 months, upload accurate data on HQ MOSAIC page, and create Financial report to manager on a monthly basis.

Perform fixed Asset Investment Invoice submission via N-ERP system and confirm Asset depreciation terms with Corporate Finance team

Directly submit, or support submission of any department owned Purchase Orders/PUMIs as needed.

Interact and maintain positive business relationships with various Finance counterparts (Corporate Accounting, Finance Management, Accounts Payable, etc.)

Perform Financial analysis to prepare with the team, the Yearly Organization's Budget and create related reports to be shared with upper management and HQ counterpart.

Prepare month-end closing financial status to analyze the variances between Business Plan vs. Actual by GL.

Support internal and external teams with R&D Tax Credit preparation.

Setup yearly investment plans and share with Finance Management team, and support from purchase, VERS vendor registration (as needed), Invoice Clearing via N-ERP, and analyze Depreciation expense.

Provide various financial reports as needed to team manager(Labor, Outsourcing, Travel,Entertainment, LVA, etc.)

Create and assist RMS PUMIs and KNOX PUMIs as needed for the department ex) low value assets, samples, repair and construction, lost property, immigration related, etc.

Assist as needed in preparing reports when departmental leaders need certain information to be analyzed and provide information to customers or HQ.

Coordinate with financial management teams, and identify/reconcile budget discrepancies and request reclassification as needed.

Identify examinee and schedule SW Exam via GSCS system.

Coordinate with HQ and OPS team if necessary regarding SW Certificate Operation.

Maintain and update spreadsheet for test results, test dates, employee certificate status,etc.

Coordinate with the IT team to resolve any IT issues for the exam.

Coordinate with HR and Hiring Manager on identifying examinee and available exam date to schedule Pre-employment S/W Exam via GSCS system.

Inform information related to Software Certification exam to OPS,Departments, and examinees.

Collaborate with cross-functional partners such as GA, IT help desk, and Security.

Lead and Coordinates office space planning with department managers and executes, moves, additions, and changes to the office environment.

Maintain, track, and create reports for departmental resources (regular full time, outsourcing) Create weekly resource HC, visitor HC reports, and office issues report to team manager.

Provide support to new hires and visitors upon arrival such as seating arrangements, desk phone, mobile phone, if needed; asset acquisitions, request IT assets via GHR for employee.

Support and follow up on all 3rd party vendor new hire approvals/termination requests to HRBP, GHR Vendor Support, and Security.

Assist office employees to support GA, expense, PUMI, etc., for the office and operation management.

Maintain network access, applications, printing, and resolve network difficulties via respective channels (IT, etc.)

Other Duties as assigned by team manager.

Required Experience and Education: 1-2 years of experience.

AA, BA/BS or business degree.

Business Analyst experience preferred.

IT-related knowledge recommended.

Necessary Skills and Attributes: Self-motivatedindividual with the ability to thrive in a team-based orindependent environment.

Detail-oriented with strongorganization skills.

Ability to work in afast-paced environment.

Limited supervisionand the exercise of discretion.

Must be Korean/English Bilingual.

Exceptional inter-communication skills with the ability to handle multiple tasks simultaneously.

Proficient in Microsoft Office (Excel, Power Point, Word, and Outlook).

Ability to establish and maintain open/positive relationships with team, department, and respective counterparts.

Ability to prioritize work to ensure completion of all tasks in a timely manner.

Ability to follow-up on tasks based on various team projects promptly.

Ability to listen carefully and attentively, and clarifies and confirms the understanding of others' messages.

Ability to work independently without regular direct supervision.

Physical Demands: Thephysical demands described here are representative ofthose that must be met by contract employee tosuccessfully perform the essential functions of thisjob. Reasonable accommodations may be made to enableindividuals with disabilities to perform the essentialfunctions.

Whileperforming the duties of this job, the contract employee isoccasionally required to stand, clean, crawl, kneel, sit,sort, hold, squat, stoop, stand, twist the body, walk, usehands to finger, handle, or feel objects, tools orcontrols, reach with hands and arms, climb stairs or laddersand scaffolding, talk or hear, and lift up to 20 pounds.Specific vision abilities required by the job includeability to distinguish the nature of objects by using theeye. Operate a computer keyboard and view a video displayterminal between 50% - 95% of work time, including prolongedperiods of time. Requires considerable (90%+) work utilizinghigh visual acuity/detail, numeric/character distinction, andmoderate hand/finger dexterity.

Performswork under time schedules and stress which are normallyperiodic or cyclical, including time sensitive deadlines,intellectual challenge, some language barriers, and projectmanagement deadlines. May require working additional timebeyond normal schedule and periodic travel.

WHATwe’ll bring:

Duringyour interview process, our team can fill you in on all thedetails of our industry-competitive benefits and careerdevelopment opportunities. A few highlightsinclude:

MedicalPlans

Vision Plan

Short-TermDisability

Long-Term Disability

Critical Illness/ Accident/ Hospital Indemnity/ IdentityTheft Protection

401(k)

WHATyou should know: Oursuccess begins and ends with our people. We embracediverse perspectives and value unique humanexperiences. WorldLink is an Equal EmploymentOpportunity and Affirmative Action employer. All employmentat WorldLink is decided on the basis ofqualifications, merit, and business need. We endeavorto continue our footprint as a diverse organization byhighlighting opportunities for all people. WorldLinkconsiders applicants for all positions without regard torace, color, religion or belief, sex, (including pregnancy andgender identity), age, national origin, political affiliation,citizenship status, marital status, military/veteran status,genetic information, sexual orientation, gender identity,physical or mental disability or any other characteristicprotected by applicable laws. People with disabilities who needassistance with any part of the application process shouldcontact us.

Thisjob description is designed to cover the main responsibilitiesand duties of the role but is not designed to be acomprehensive list of all.

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