Financial Services Operations Manager

San Francisco, CA, United States

Financial Services Operations Manager Cooley is seeking a Financial Services Operations Manager to join the Accounting and Finance team. Position summary : The Financial Services Operations Manager is responsible for management of the Firm's treasury team (within Accounting and Finance department). Direct treasury management functions include daily cash balance analysis and maintenance, oversight of Trust activities, and compliance with any Firm financial covenants. General operations include oversight of Firm/department and procedures relating to handling of financial data and data administration, as well as managerial and analytical support for complex analytical projects. Support external projects impacting Elite 3E and related data. Consult with end users to analyze changing business needs and the likely impact on Financial Services resources. Duties include, but are not limited to the following:

Position responsibilities:

Manage daily workflow of Treasury coordinators and specialists

Oversee all trust and banking activities including:

internal audits of banking activity

Firm related electronic banking portals

authorize cash transfers to maintain targeted daily balance

working with Director of Finance and Chief Financial Officer (CFO) to manage seasonal borrowing

manage the Firm's credit card portfolio as well as setting up administrators, ordering cards, processing limit increase requests and monitoring for fraud transactions

Analyze and respond to ad-hoc information requests from financial teams utilizing Elite 3E

Coordinate with the IS Department in managing and expediting department requests for trouble shooting assistance, as needed

Analyze team requests for system enhancements and customizations to ensure clarity of submissions

Coordinate with IS Department in managing, prioritizing, and resolving such requests, particularly when such requests will involve subcontracting

Collaborating with department's directors and managers, provide guidance in documenting and standardizing internal department processes and reports (e.g., project status reporting, financial reporting, etc.)

Oversee 3e set-ups including but not limited to new offices

Manage firm signature cards for all US bank accounts

Review bank reconcilements monthly, approving FX Gain/Loss adjustments

Setup new bank accounts in 3e

Manage accounting specialists and firm uploads of Lexis/Nexis, Document Processing, Litigation and E-Discovery, Patent Fixed Fees, USPTO charges

Manage timekeeper rate input. Patent Time Type Rates input and changes

Work closely with HR and "WTI" (the HR daily upload to 3E related to all staffing changes) updates to the accounting system master data files for new hires and departures, level changes and "EDI" (Effective Dated Information), etc

Oversee firm Letter of Credits with balance confirmations and processing charges

Manage/approve firm sub-tenants monthly rent invoices

Work closely with firm auditors

Special projects as assigned by the Director of Finance

Serve as direct supervisor and mentor to direct reports

Provide day-to-day supervision of direct reports, ensure compliance with assigned work hours and monitor for compliance with all firm and department policies. Manage staffing coverage, review and process time logs/time off requests

Support business professional development and continued educational opportunities

In collaboration with immediate supervisor and CN HR, participate in hiring, performance appraisals, counseling, termination and other employee lifecycle events

All other duties as assigned or required

Skills and experience :

Required :

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications

Ability to work extended and/or weekend hours, as required

Ability to travel, as required

5+ years direct applicable experience in the field. Specifically, prior Elite 3E system experience and experience with accounting processes, procedures and controls

Troubleshooting experience with back-end application to include internal customer support and training

Preferred :

Bachelor's degree with focus in business finance accounting or equivalent

Technical writing and documentation experience

Experience working in a law firm or other professional services organization

Supervisory experience

Competencies :

Strong oral and written communication skills, including technical and user documentation writing

Professional demeanor

Excellent attention to detail, follow-up, organizational and communications skills

Ability to work independently and under pressure

Exhibit critical thinking and problem-solving skills

Inspire strong work ethics and motivation in team members

Exhibit fairness and calmness in a fast pace and time sensitive environment

Ability to maintain and promote teamwork

Ability to prioritize and delegate tasks

Ability to empower team members and exhibit decisiveness

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.

The expected annual pay range for this position is $115,000 - $170,000. Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 21 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

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