Office Manager

Alexandria, VA, United States

Modern Technology Solutions, Inc. (MTSI) is seeking an onsite Office Manager to join our team to perform important administrative tasks in support of the Mission Integration Directorate under the Deputy Chief Technology Officer for Mission Capabilities (DCTO(MC)) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This organization provides OUSD(R&E) mission engineering, analysis, and integration expertise to produce objective insights and analytic justification to inform future technology and capability investment decisions. The team constructs, manages, and conducts discrete mission engineering and analysis study tasks to evaluate the efficacy of legacy architectures and new technologies and capabilities applied in new mission concepts of employment to meet evolving joint mission objectives.

Why is MTSI known as a Great Place to Work?

Interesting Work: Our co-workers support some of the most important and critical programs to our national defense and security.

Values: Our first core value is that employees come first. We challenge our co-workers to provide the highest level of support and service, and reward them with some of the best benefits in the industry.

100% Employee Ownership: we have a stake in each other's success, and the success of our customers. It's also nice to know what's going on across the company; we have company wide town-hall meetings three times a year.

Great Benefits - Most Full-Time Staff Are Eligible for:

Starting PTO accrual of 20 days PTO/year + 10 holidays/year

Flexible schedules

6% 401k match with immediate vesting

Semi-annual bonus eligibility (July and December)

Company funded Employee Stock Ownership Plan (ESOP) - a separate qualified retirement account

Up to $10,000 in annual tuition reimbursement

Other company funded benefits, like life and disability insurance

Optional zero deductible Blue Cross/Blue Shield health insurance plan

Track Record of Success: We have grown every year since our founding in 1993

Modern Technology Solutions, Inc. (MTSI) is a 100% employee-owned engineering services and solutions company that provides high-demand technical expertise in Digital Transformation, Modeling and Simulation, Rapid Capability Development, Test and Evaluation, Artificial Intelligence, Autonomy, Cybersecurity and Mission Assurance.

MTSI delivers capabilities to solve problems of global importance. Founded in 1993, MTSI today has employees at over 20 offices and field sites worldwide.

For more information about MTSI, please visit www.mtsi-va.com .

Responsibilities:

As an Office Manager with MTSI you will perform important administrative tasks in support of the Mission Integration Directorate under the Deputy Chief Technology Officer for Mission Capabilities (DCTO(MC)) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This organization provides OUSD(R&E) mission engineering, analysis, and integration expertise to produce objective insights and analytic justification to inform future technology and capability investment decisions. The team constructs, manages, and conducts discrete mission engineering and analysis study tasks to evaluate the efficacy of legacy architectures and new technologies and capabilities applied in new mission concepts of employment to meet evolving joint mission objectives.

This position will be located on site 5 days per week at the Mark Center in Alexandria, Virginia.

Your essential job functions will include but may not be limited to:

Serve as office manager for classified suite of 80 desks . Submit and track work orders. Escort visitors as required. Maintain daily accountability roster and visitor log. Manage office space allocation and changes in coordination with government lead. Manage conference room schedules. Coordinate IT support. Ensure compliance with OSHA requirements. Manage office supplies.

Serve as Alternate Activity Security Representative (AASR) to the government Activity Security Representative (ASR) . Conduct security self-assessments. Develop and execute a security management plan. Resolve security concerns/incidents in coordination with the ASR and OUSD(R&E) Security Office. Pass security clearances for site visits.

Manage the onboarding/offboarding process for contractor teams totaling approximately 80 personnel . Coordinate CACs, building access, network accounts, security clearances, IT support, and visitor access requests. Track dates for renewing building access requests, courier cards, and CACs. This may occasionally include overall IDIQ personnel and other supporting organizations (FFRDC, UARC).

Maintain contract Program Management Files including performer resumes, Labor Category Qualification Forms, Non-Disclosure Agreements, travel approvals, trip reports, waiver requests and approvals, Monthly Reports, etc. Attend weekly Program Manager Infrastructure meeting and track action items.

When required , serve as back-up Executive Assistant to Pentagon front office supporting OSD Senior Executives.

Qualifications:

5+ years' of related professional experience.

You must be an energetic self-starter who is willing to dig in and learn what is needed.

Self-starter able to operate independently and take ownership and initiative to complete tasks.

You should be able to identify problems or tasks and go fix them without having to be told to do so.

Desired Skills:

Strong organizational and oral and written communication skills.

Customer-service focused with experience in office support, operations, and management.

Proficiency in disseminating, implementing, tracking, and monitoring established DoD security/safety procedures and IT/Workspace required for office space operations.

Attention to detail in preparing documents, keeping records, and tracking tasks to closure.

Previous OUSD(R&E) experience.

Education Requirements:

High School Diploma.

Clearance Requirements:

Active Secret clearance, eligibe for TS/SCI.

Active TS/SCI Clearance desired .

U.S. Citizenship is required for this position.

For additional company information, please visit: www.mtsi-va.com

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