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Scienta
Boston, MA, United States
Location – Boston (full time / on-site) About the company Our client is a Cell & Gene Therapy Biotech organization based in Boston. They are looking for an experienced Office Manager to join them to responsibility for all administrative matters in managing a successful biotechnology company Key Responsibilities: Experience in managing day to day
Job Source: ScientaMaidPro Salem
Salem, MA, United States
Benefits: Bonus based on performance Dental insurance Paid time off About Us: MaidPro is a well-established maid services company dedicated to providing exceptional cleaning and housekeeping solutions. We are seeking a dynamic and experienced General Manager to lead our team and oversee the efficient operation, growth, and success of our maid
Job Source: MaidPro SalemRussian School of Mathematics
Brookline, MA, United States
Description RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid ma
Job Source: Russian School of MathematicsBuyers Edge Platform
Waltham, MA, United States
Who are we? Buyers Edge Platform stands at the forefront of revolutionizing the foodservice industry through technology, purchasing power and partnerships. We are dedicated to empowering stakeholders across the entire foodservice ecosystem (operators, distributors, manufacturers) with efficiency and unprecedented visibility. With a diverse portfol
Job Source: Buyers Edge PlatformKW Boston Metro
Boston, MA, United States
Are you a social butterfly with a knack for making everyone feel welcome? Join us at KW Boston Metro as our office manager and Director of First Impressions! Get ready to bring your vibrant personality to the forefront and create unforgettable experiences for our visitors. Are you a people person with exceptional communication skills? As the Direct
Job Source: KW Boston MetroOrbis Education
Boston, MA, United States
Join us at Orbis Education and begin a career in helping Nursing students succeed! We are looking for a motivated Office Manager to oversee the student admission process as part of this unique opportunity. Starting salary of $50,000 annually. This position is located at 5 Burlington Woods Suite 205 Burlington, MA 01803 Now is the time to bring y
Job Source: Orbis EducationFirst Realty Management
Boston, MA, United States
A family-owned and privately held property management company, First Realty Management has more than 70 years of experience with the industry knowledge to match. We combine the resources of a large company with the personal touch and attention to detail of a small, local firm. At the core of it all, our talented employees make us stand out above th
Job Source: First Realty ManagementProfessional Staffing Group
Boston, MA, United States
Office Manager Are you an organized and detail-oriented professional with a passion for managing administrative tasks? We are currently seeking an experienced Office Manager to join our team. If you thrive in a fast-paced environment and possess strong leadership skills, we want to hear from you. Join us and take the next step in your career as we
Job Source: Professional Staffing GroupBoston, MA, United States
Reports to: Sr. VP of Operations and Business Development
FLSA Classification: Full Time, Exempt
Job Description
The person in this role is responsible for overseeing the daily operations of our Client Company's Boston and New York offices and will be responsible for best-in-class facilities and support functions for these offices. This person must be experienced and comfortable with communicating with department heads to solicit feedback, to incorporate needed changes and updates, and demonstrate a proven ability to relay important information and policies to staff and to support the highly professional staff of one of the world’s leading Private Equity firms. This person will need to lead the Office Services staff to provide the finest service possible – from conference room management to office supplies to catering. Additionally, s/he will need to attract, recruit, hire, and maintain top notch talent with Executive Assistants, Administrative Assistants, Office Services, and Reception.
The position requires strong interpersonal skills to interact positively with all employees at all levels, professionalism and leadership ability to manage challenges and supervise staff, and have a highly developed attention to detail to ensure tasks are completed thoroughly and accurately.
OFFICE MANAGEMENT :
FACILITIES
Manages services and invoicing for Boston office, including catering, office supplies, kitchen supplies, cleaning services, temporary help, leases, furniture, utilities, parking, storage, office equipment, publications, travel, delivery and courier services, repairs, printing and outside copying, postage, and artwork
Conference rooms management Assigns and monitors administrative responsibilities for conference rooms/meetings
Oversees staff to maintain conference room set up and clean up, including IT needs and catering
Ensures conference room scheduling is correctly managed
Oversees kitchens management including catering, equipment, supplies, and utilities
Manages and coordinates all office construction projects, furniture moving, relocation, and storage
Acts as main point of contact with Property Manager
Manages internal moves: works with Managers, IT, and Office Services and maintains updated floor plans
Management of contractors and vendors regarding ongoing construction or renovation projects
Supervises the maintenance and alteration of office areas and equipment
Oversees NYC office management
2021: manages bulk ordering and distribution of test kits
ADMINISTRATIVE
Manages Office Services staff and conducts annual performance reviews
Supervises Executive Assistants in Boston and NYC
Responsible for all hiring of office staff, including facilities team and executive assistants
Works closely with teams to effectively assign appropriate administrative support
Works closely with Executive Assistants to workload and assign backup help as needed
Works with HR to manage employee corrective action for office and administrative staff
Reviews and approves weekly timesheets
Help develop and implement office policies and procedures
Manages travel programs in Boston and NYC offices, negotiates airline and hotel contracts
SECURITY
Maintains a safe and secure working environment Responsible for safety programs such as Life Safety Team
Arranges for first aid and CPR training
Manages office security: Building pass and internal access system
Incident Management Team / Business Recovery Plans
Manages emergency message alerts
REQUIREMENTS
Four year college degree
At least 15 years’ experience is working at a professional services firm, such as investment services, financial services, or management consulting, including at least 5-8 years managing the daily operations of such a firm.
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Office Manager jobs in Boston, MA, United States
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