Executive Assistant to President/CEO | Auto Care Association

Bethesda

Job Description Job Description

The Auto Care  Association  is the voice for the auto care industry—a coast-to-coast network of 500,000 independent manufacturers, distributors, parts stores and repair shops  offering quality, choice  and innovation for drivers. The Auto Care  Association  keeps  its members  ahead  of the curve so they can continue to serve every kind of vehicle on the road today—providing parts and services  designed  to make vehicles last longer, perform better and keep drivers safer.

We are currently seeking an exceptional Executive Assistant based in the DC Metro Area; hybrid schedule. The executive assistant plays a critical role in the support of the President/CEO and Board of Directors which requires in office time and some travel. Primary responsibilities include management of the President/CEO’s activities; calendar, meetings, expense reports, assisting in the creation of presentations and other duties as assigned. Support of the Board of Directors and Board Nominating Committee includes scheduling regular meetings, recording meeting minutes and general administrative tasks.  This position requires the ability to handle confidential and time sensitive information with the highest level of professionalism and integrity. The top candidate will be personable, exceedingly well- organized, and successful at building and maintaining trust with the President/CEO, Board of Directors, and other members of the Executive Team.

RESPONSIBILITIES

Proactively manage President/CEO’s daily tasks, schedule, calendar, meetings (internal and external), and expense reports

Flawlessly manage and coordinate various domestic and international travel arrangements and meetings for the

President/CEO, ensuring accuracy, efficiency and impeccable attention to detail

Responsible for excellence in meeting scheduling, preparation, set-up, and follow-up including preparing presentations, agendas, materials, documenting notes, and coordinating follow-up items to completion

Spearheads and assists the President/CEO with the creation of PowerPoint presentations, meeting agendas, and communications around member visits

Provide support for VIP Member visits, including scheduling, catering and coordination with members and external guests

Work in conjunction with the events staff to manage Board of Directors and Nominating Committee meetings both virtually and in-person including occasional travel, meeting preparation, meeting minutes, and follow-up

Develop tools for Nominating Committee recruitment process, schedule candidate interviews, coordinate voting process, and coordinate Board updates to Association’s website

Maintain a confidential board portal containing bylaws, roster and committee assignments

Manage, maintain and edit governance documents on a regular basis

Work on special projects and other duties as needed

QUALIFICATIONS

At least 5 years professional experience working with C-suite management

Organized, agile, detail-oriented and have strong time-management and problem-solving skills

Very strong interpersonal skills with the ability to build relationships with stakeholders, including staff, board members, external partners

Ability to utilize tact, diplomacy, discretion and good judgement at all times, but especially when exposed to sensitive or confidential material

Capable of using multiple channels of communication and technology interchangeably to accomplish tasks in an efficient manner

Must possess a team-oriented, collaborative mentality

Proficient with Microsoft Office (Word, Excel, PowerPoint), especially regarding PowerPoint presentations

Must embrace and have a good working knowledge of office technology including AV equipment, Webex, etc.

Experience working within a Microsoft Teams environment a plus

SALARY & BENEFITS

The salary range for the role is $100,000 - $105,000 with a comprehensive benefits package to include: Medical Insurance

Dental Insurance

Vision Insurance

Flexible Spending Accounts

Pre-Tax Parking & Transit

Basic Life/AD&D

Supplemental Life/ AD&D

Short & Long-Term Disability

Paid Time Off

Paid Parental Bonding

Telecommuting

Tuition Reimbursement

At Auto Care  Association, we recognize  and appreciate  that each  employee’s unique experiences, perspectives, and viewpoints add value to our ability to create and deliver the best possible  service,  technical assistance, and research to members and partners.

Our Core  Values of Teamwork, Curiosity, Integrity, and Fun (TCIF) help to create an environment where all employees feel valued, included, and empowered  to do their best work, and bring great ideas to the table.

We operate as one team,  accountable to one another and grow stronger by sharing knowledge,  collaborating,  and working toward common  goals.  We embrace  change and constantly strive to be better through seeking  out information and learning from one other. We lead by example  and do what’s right, even when no one is looking. We also very much enjoy our time at work by creating opportunities to have fun and develop friendships.

If you are a dynamic professional with shared beliefs and the above  qualifications, we would like to hear from you.

For consideration , interested candidates must submit a completed application, as well as a cover letter and resume. Your cover letter must address your experience and qualifications being sought. Interested individuals are encouraged to apply immediately. Applications received by May 3, 2024, will get priority. If candidates are selected for interview, additional information regarding the client will be shared during the interviewing process.  To obtain further details about this opportunity, contact Sophia LaFontant, Search Consultant at Impact Search Advisors by Nonprofit HR at  [email protected].

Our Commitment to Diversity, Equity, Inclusion & Belonging

Nonprofit HR is committed to fostering and maintaining a work environment where diversity, equity, and inclusion (DEI) are fully integrated into everything we do for the benefit of our employees and the clients that we serve. To fully realize our goal, we prioritize our understanding of the complexities of DEI within our workforce to inform our approach to talent management. We believe that this guides how we do our work, advise our clients to operationalize DEI and position our content and educational opportunities help strengthen the talent management capacity of the social impact sector.

Continue reading our about our commitment at nonprofithr.com/deinow.

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