Senior Analyst, Finance

Fairfax, VA, United States

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The Mayor's Office of Contract Services (MOCS) is a New York City oversight and service agency that manages procurement citywide, from planning and release of agency solicitations to payment of vendors. Annually, agencies procure billions in products and services from a diverse pool of vendors that represent various industries. MOCS therefore aims to ensure that the procurement process remains fair, transparent, efficient and cost-effective.

MOCS makes it easier to do business through use of end-to-end technology tools, increases transparency by publication of enriched data and hosting public hearings, and strengthens procurement operations by providing direct assistance and resources to all stakeholders. MOCS also partners with agencies and vendors to identify areas for policy reform, resulting in ongoing process improvement to reduce administrative burdens and increase the positive impact of services on communities. The MOCS Director serves as the City Chief Procurement Officer.

MOCS team members operate in a collaborative, service-oriented environment, where flexibility and ability to achieve results are valued. Analysts perform a range of defined tasks assigned by supervisors. All MOCS analysts are expected to deliver timely and quality work products and services, participate in ongoing improvement activities, proactively deepen their knowledge of procurement and government operations, and will use modern technology software and hardware to complete daily duties. Analysts also collaborate with other team members to implement projects, help to maintain and/or analyze operational data, and interact with external stakeholders.

The Mayor's Office of Contract Services' Finance Unit seeks to hire a Senior Analyst to assist with accounts payable responsibilities. This position will report to the Associate Director, Finance within the agency's Finance Division.

• Work closely with members of the Finance Unit to ensure that all agency and division goals and policies are identified and met.

• Under the supervision of the Associate Director, Finance, manage the processing of the agency's accounts payable activities, including the follow tasks:

• Manage invoice tracking to ensure Invoices are paid in a timely manner.

• Maintain relationships with vendors/contractors and, when needed, contact them for information and resolutions regarding pending invoices.

• Track contract spending against budget to provide contractual spending forecasts.

• Manage the agency’s year-end close activities, including submitting manual accruals to ensure expenses are applied to the correct year.

• Review, prepare, process, and track agency staff refunds and reimbursements, including review of eligible expenses against Comptroller Directive 6.

• Review contractor invoices to verify that expenses are allowable under the terms of the contract and that all expenses are accompanied by the appropriate supporting documentation.

• Revenue collection, reconciliation, recognition, and reporting processes.

• Monthly bank-to-book reconciliations for agency bank accounts and credit cards.

• Act as Change Manager to manage the transition of agency accounts payable operations from FMS to PASSPort.

• The preparation of ad hoc reports and regular monthly, quarterly, and annual reports for management as well as oversight agencies (e.g. year-end close reports, quarterly expense reporting).

• Manage financial records to support decision-making and the ability to produce records for review during internal and external audits.

• Complete job responsibilities in a professional and timely manner, resolving requests and assisting all levels of agency staff.

• Ongoing professional development to strengthen skills and increase knowledge in relevant areas of procurement, technology, government operations, public policy and people and change management.

• Understand issues affecting relevant stakeholder groups, including but not limited to covered city agencies, Minority and Women-owned Business Enterprises (M/WBEs), nonprofits, etc.

• Special projects and other duties as assigned.

1. Graduation from an accredited college with a baccalaureate degree; or

2. Graduation from an accredited community college plus two years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities; or

3. A four-year high school diploma or its educational equivalent plus four years of experience as described in “2” above; or

4. A satisfactory equivalent combination of education and experience.

Preferred Skills

• A candidate with an accounting/business/finance/public administration background with strong analytical, communication, and writing skills.

• Excellent quantitative and problem-solving skills.

• High proficiency in using Microsoft Excel.

• Familiarity with New York City’s Financial Management Software 2 & 3 (FMS), InfoAdvantage reporting, and Procurement and Sourcing Solutions Portal (PASSPort)

• Familiarity with rules and directives of City budget oversight entities including the City Comptroller and the Office of Management and Budget.

• Experience with formal report creation and presentation skills.

Additional Information

To best serve the City we represent, MOCS seeks individuals from a variety of backgrounds who can bring different perspectives to contribute to the work of the office. MOCS also seeks candidates who want to contribute to a work environment that values teamwork, inclusion and respect.

To Apply

External Applicants, please go to www.nyc.gov/jobs and search for Job ID#: 591928.

Current City Employees, please go to www.nyc.gov/ess and search for Job ID#: 591928.

Mayor’s Office of Contract Services is an equal opportunity employer. Mayor’s Office of Contract Services recognizes the unique skills and strengths gained through military service. Veterans and service members of the U.S. Armed Forces are strongly encouraged to apply. Special accommodations provided to applicants with disabilities. Please contact MOCS Disability Service Facilitator at [email protected] or 212-298-0734 only to request an accommodation. No other phone calls or personal inquiries permitted.

Public Svc Loan Forgiveness

GroupBox1As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at  StudentAid.gov/PSLF .

Work Location

255 Greenwich Street, 9th Floor New York, NY 10007

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

See DCAS Directive No. 2020-2 (https://www1.nyc.gov/assets/dcas/downloads/pdf/agencies/directive_2020_2.pdf) regarding residency requirement during the COVID-19 emergency.

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