Finance & ERP Controller

Portland, OR, United States

Dynalectric Oregon

Portland, OR 97209, USA

Description Job Title: Finance & ERP Controller – Dynalectric Oregon

Reports to: Chief Financial Officer

Location: Portland, OR

FLSA Status: Exempt

COMPANY OVERVIEW

The Oregon division of Dynalectric Company (Dynalectric Oregon) has served the specialized electrical needs of the Pacific Northwest for over 80 years. We have consistently maintained a local and personalized focus while growing into one of the foremost electrical contractors in the state.

As a multidisciplinary electrical firm, Dynalectric Oregon has the in-house expertise to plan, construct, install, and fully integrate every component related to electrical, controls, and telecommunications systems. Our ability to perform projects collaboratively—under one roof—helps lower costs, increase accuracy, and improve project communications.

POSITION SUMMARY

The Finance & ERP Controller ensures that company goals and objectives are met by maintaining the integrity of the accounting and data processing systems and by ensuring that appropriate procedures and controls are in place to maintain compliance with GAAP, SEC, company and corporate reporting requirements.

The Finance & ERP Controller will be responsible for leading an ERP implementation and maximizing its function within the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties likely will be assigned.

Lead ERP implementation at the operation ensuring that all the appropriate team members are involved in the project, projects are properly job costed, that WIP reports are generated, , and all month end, quarterly and annual closes are coordinated through the system.

Manage all operating unit assets including fixed assets and accounts receivable.

Manage cash flow by coordinating timely collections with appropriate project managers and customers.

Coordinate timely payments with suppliers and purchasing personnel.

Prepare the company’s financial reporting package and ancillary documentation timely and in accordance with applicable established policies and procedures.

Completion of timely month-end journal entries, balance sheet and bank reconciliations.

Work with executive management on quarterly and annual forecasts.

Manage all data processing operations to ensure timely and accurate reporting as required.

Ensure financial and accounting functions, financial controls, and records meet all federal, state, local and company regulatory requirements.

Partner with Estimating in the preparation of pre-qualification documents as needed and ensure that changes in labor rates, insurance rates and tax rates are communicated timely and accurately.

Review contracts and leases prior to execution noting billing, payment, retention, bonding and insurance terms as well as any other issue that may be of concern or liability to the company and recommend appropriate modifications to senior management.

Ensure executed contracts and all executed change orders, bond, certificate of insurance and applicable subcontracts are properly maintained.

Review all credit applications or D&B reports on new and/or potential customers when conditions warrant.

Partner with the Fleet Manager to coordinate and track company vehicle licensing and registration.

Ensure procurement of bonding and insurances as required by company policy and project contracts.

Review and approve payroll, purchase orders, accounts payable, expense vouchers and account adjustments.

Coordinate support requirements for construction operation with company chief executive.

Coordinate filing of “Notice to Owner” on all new projects and monitor releases of lien for terminology and accuracy prior to signing.

Establish positive working relationships with company vendors and suppliers and coordinate vendor negotiations with Operations Manager for inclusion of terms and discounts.

Coordinate claims issues and legal activity with EMCOR Construction Services legal counsel by providing records, reports, and all other documentation that may be necessary to address a claim.

Participate and coordinate internal/external audits schedule and requirements.

Conduct annual audit of stored records to ensure compliance with established company and legal regulations.

Prepare payroll and generate reports as needed in the absence of accounting and/or payroll personnel.

Monitor and analyze monthly overhead expenditures to justify and/or correct budget variances.

Review monthly insurance loss runs and status of existing claims to determine adequate reserves are accrued and adjusted as needed.

Manage claims to reduce potential exposure in accordance with Company loss control policy.

Responsible for monitoring appropriate categorization of costs for tax purposes and completion of annual tax package.

Review and approve monthly HRIS reports to include Inter-Company Insurance Billings, 401k Contributions and FSA contributions.

Oversee and ensure and coordinate employee data in the company’s HRIS including salary, bonus, benefits, 401(k), and FSA administration.

Manage control of company property issued to employees leased by the company to ensure compliance with associated contracts.

Lead and participate in special projects as needed.

Comply with all company operating policies, procedures, and safety programs as established.

SUPERVISORY RESPONSIBILITIES

Plan, direct, coordinate and evaluate the activities and performance of direct reports, including payroll and accounting personnel.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

MBA in accounting/finance, or related academic discipline is strongly preferred, and 10-15 years professional experience including progressive senior management positions in accounting or finance for an organization with $100M in revenue; or

Bachelor’s degree required in accounting/finance, or related academic discipline, and 15-20 years professional experience including progressive senior management positions in accounting or finance for an organization with $100M in revenue.

CPA accreditation preferred and Viewpoint Spectrum experience strongly favored. Well-versed experience with ERP & report writing. Previous hands-on Staff Accountant / Financial Analysis background with month end closing, AR, AP.

Working knowledge of construction contract language and terms.

Experience overseeing and leading human resources, safety and risk functions is desirable.

Significant working knowledge of federal, state and local laws governing financial and accounting practices.

Experience overseeing employee benefits administration desirable.

P&L responsibility for $500 million in revenue desired.

COMPUTER SKILLS

Significant experience with Microsoft Office (i.e., Outlook, Word, Excel) applications.

Proficient knowledge of PC based job cost, general ledger and fixed asset systems.

Proficient knowledge of financial/payroll software; Viewpoint Spectrum strongly favored.

Experience with Pvault Enterprise Content Manager helpful.

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

Must possess strong communication and interpersonal skills.

Must make sound decisions and produce accurate and timely results.

Must be a hands-on manager.

Must exhibit confidence in self and others, inspire and motivate team to perform well and effectively influence the actions of others.

Must monitor and analyze information and solve problems on a strategic and tactical level.

Must build positive working relationships with multiple levels of employee and management.

Must demonstrate integrity and professionalism.

Must demonstrate commitment to company values.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear; move within the office to retrieve files and meet with employees in their offices or conference room.

Able to work at a computer (reading and keying) or extended periods of time.

This role requires communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees.

Requires ability to periodically drive or fly to visit Dynalectric Oregon work sites (including any future operations in other states in the southwest), customers, or attend company events.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

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