Deputy Chancellor and Chief Operating Officer

Oakland, CA, United States

Deputy Chancellor and Chief Operating Officer Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link. To email this position to a friend, click on the Email to a Friend link. If you would like to print a copy of this position for your records, click on the Print Preview link.

District Office

The Peralta Community College District is a two-year college system, dedicated to providing comprehensive educational and community services to the communities it serves, including the cities of Albany, Alameda, Berkeley, Emeryville, Oakland and Piedmont California. The District enrolls over 25,000 students in a broad range of transfer and occupational curricula. The colleges in the District include College of Alameda, Laney College, Merritt College and Berkeley City College, which operate under the governance of a seven- member Board of Trustees and are administered by a Chancellor/Superintendent.

Position Information

Job Title

Job Title Deputy Chancellor and Chief Operating Officer

Time Base

Time Base 40 Hours/Week

Compensation

Compensation $231,071 - $292,689/Annually. The maximum initial placement is Step 3 depending on experience.

Position Type

Position Type Management

Department

Department Chancellor's Office (112)

City

City Oakland

State

State CA

Job Description Summary

The Deputy Chancellor and Chief Operating Officer reports to the Chancellor and manages a wide range of matters of institutional importance on behalf of the Chancellor, including management of staff, budgets, administration, policies, and procedures. Provides coordination and oversight in the development of defined core initiatives for the Peralta Community College District. Serves as the District’s Chief Financial Officer and a strategic liaison with State Chancellor’s Office. The administrative functional areas that report directly to the Deputy Chancellor include General Services, Finance and Administration, Information Technology, Risk Management, Internal Audits, and Public Safety. May manage the Board of Trustees ( BOT ) agenda development process and review BOT agenda items for Chancellor’s approval. Performs other duties as assigned by the Chancellor. As directed by the Chancellor, may serve as the Acting Chancellor in the absence of the Chancellor and may, in these circumstances, report directly to the Board of Trustees.

Duties & Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty/function of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

Finance and Business

Provides leadership and is ultimately responsible for the coordination, development and preparation of the District’s annual budget; provides reports, statistical and financial data as required to provide budget status information and support budget development; provides budget assumptions and develops revenue projections.

Monitors District expenditures to ensure that fiscal activities comply with federal, state, and local agency requirements; is responsible for all financial reporting requirements; administers District investment management activities. May coordinate special audits for all areas related to fiscal and business affairs.

Develops and implements established core initiatives for the Office of the Chancellor.

Recommends, designs, establishes, and maintains an effective organizational structure and staffing to accomplish the organization’s goals and objectives.

Provides integrated policy analysis and strategic consultation to the Chancellor and senior administration on major issues affecting the District.

District Functional Area Oversight Exercises oversight, integration, and direction to various District functional areas, including Finance, General Services, Information Technology, Public Safety, Internal Audit, and Risk Management.

Oversees and directs the District-wide leadership and direction on facility planning activities, including new construction, remodeling or renovation, and implementation of facility planning guidelines and criteria.

Exercises District-wide oversight and direction on Information Technology initiatives and implementations.

Oversees all facets of the organizational units’ daily operations, develops findings, and recommends to the Chancellor to ensure compliance with all relevant laws, regulations, policies, and operating agreements.

Coordinates information with the legal counsel regarding District-related legal and compliance issues.

Leadership Serves as key management support to the Chancellor in handling a range of faculty, staff, student, and public affairs issues; directly handles matters of institutional importance on behalf of the Chancellor, as appropriate.

Coordinates District-wide special projects on behalf of the Chancellor, utilizing honesty, integrity, and sound judgment to foster beneficial and innovative change within the District.

Provides leadership in staff collaboration to facilitate planning sessions that will identify critical issues and problems; suggests and recommends options; develops consensus on appropriate alternatives; and works with staff to implement approved recommendations.

Provides administrative leadership by working collaboratively with the Chancellor, administrators, faculty, staff, and students to determine future priorities and administrative strategic directions.

Makes calm, complex decisions in a rapidly changing environment, utilizing information that may be limited or ambiguous.

Advises the Chancellor and senior management on effective ways to position the District with civic and business leadership, alumni, and regional elected representatives on issues that have a direct, strategic impact on the core initiatives.

Actively engages in conflict resolution with the ability to foster positive, constructive outcomes.

Committee Participation Participates with the Chancellor and other District leaders in institutional planning, policy development, and problem resolution.

Serves as Chairperson for various District committees, including the Planning and Budgeting Council, Facilities, Measure B Parcel Tax

Serves as a member of the Retirement Board.

Provides oversight and direction to the Citizens Bond Oversight Committee for Measure A and Measure B.

Minimum Qualifications Master’s degree from an accredited college/university in Public Administration, Business Administration, Finance or a closely related field, and five (5) years of progressively responsible and relevant management experience in an educational environment or large organization.

Understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic backgrounds of Peralta Colleges’ students, faculty, staff, and community

Desirable Qualifications Possession of a Certified Public Accountant’s License.

Managerial Accounting Certification.

Experience with facilities and physical plant management, public bidding specific to construction projects, and bond management.

Administrative experience with Enterprise Resource Planning ( ERP ) application software, (e.g., Oracle/PeopleSoft Human Resources, Financials, and Student Administration systems) or related systems.

Progressively responsible and relevant management experience in a California community college or other higher educational environment

Other Requirements KNOWLEDGE , SKILLS , AND ABILITIES

Ability to represent the District on appropriate District, college, State, and other committees in areas of responsibility.

Ability to foster a sense of teamwork among colleagues, subordinates, and superiors.

Ability to work effectively and demonstrate current knowledge of computers and specialized technology utilized in accounting, data analysis, and strategic planning.

Ability to lead and manage employees from a diverse background, levels of expertise, and perspectives.

Knowledge of the role of community colleges in economic development.

PHYSICAL ABILITIES   Requires the ability to function in an office environment performing work of primarily a sedentary nature with some requirement to move about the District and the community.

Requires the ability to use hearing and speech to make presentations to groups and carry on conversations over the phone and in person. Requires near visual acuity to read printed materials and computer screens. Requires sufficient hand/arm/finger dexterity to retrieve work materials and operate standard office equipment.

Tools & Equipment Used Application Deadline Date

Application Deadline Date Open Until Filled. First Review Date: April 25, 2024. In order to be considered for the first screening, application materials must be submitted no later than 11:59 pm PST on April 24, 2024

Open Date

Open Date 03/25/2024

First Review Date

First Review Date 04/24/2024

Special Instructions to Applicants

APPLICATION PROCEDURES

1. Required documents will include:

· Current resume of experience, formal education/training and qualifications.

· Copies of supporting credentials, if applicable.

· Copies of transcripts from fully accredited colleges or university institutions.

(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)

Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE .

Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date.

2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS .

3. Travel expenses for the interview and selection process will be borne by the candidates.

4. Skype and phone interviews are not permitted.

Appointment to the position is conditional upon the approval of the Chancellor.

CONDITIONS OF EMPLOYMENT

Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:

REQUIRED FOR ALL EMPLOYEES

Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement:

As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.

Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:

1) A citizen or national of the United States;

2) An alien lawfully admitted for permanent residence in the United States; or

3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.

District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.

MAY BE REQUIRED

Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.

Benefits Information Benefits Information

Benefits Information

FRINGE BENEFITS

The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical coverage. Depending on choice of coverage, you may be required to make a contribution.

• Dental coverage. Depending on choice of coverage, you may be required to make a contribution.

• Life insurance of 150% of your income up to $100,000.

• Long-term disability coverage.

• Employee Assistance Program.

• 22 days/year vacation leave, 12 days/year sick leave, and 18 holidays/year

In addition to your contribution, Peralta pays 19.10%* of your salary to the State Teachers Retirement System ( STRS ). Effective January 1, 2013, the PEPRA went into effect.

Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalSTRS. Specific information regarding the changes can be found at http://www.calstrs.com/post/frequently-asked-questions-ab-340-public-employees-pension-reform-act-2013. For further up to date information on CalSTRS retirement eligibility and PEPRA , please visit the website at www.calstrs.com. The CalSTRS member handbook is available at http://www.calstrs.com/calstrs-member-handbook. After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)

• Pre-tax commuting expenses (under IRS code 132)

• Tax-deferred plan participation in the 403(b) and 457 plans

• Credit union membership

• Prepaid legal plan participation

• Additional Life Insurance for yourself, spouse or children

• Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution.

• Subject to change.

Mission Statement

The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.

Required Documents List of References

Resume

Cover Letter

Transcripts

Optional Documents Other Document

Letter of Recommendation 1

Letter of Recommendation 2

Letter of Recommendation 3

Training/Certification Document

Posting Specific Questions Required fields are indicated with an asterisk (*).

* How did you find out about the position? Asian Week

California Community College Chancellor's Office website

Career Builder

Chronicle of Higher Education website

Chronicle of Higher Education newspaper

Community College Jobs Website

Community College Times

Craigslist

Diverse Issues in Higher Education

El Mundo

Hispanic Outlook in Higher Education

Indeed.com

Job Fair, Conference or Workshop

Local Newspaper (Oakland Tribune, SF Chronicle, ect)

Oakland Post

Peralta Jobs Website

Walk-In (PCCD Office of Human Resources)

Women in Higher Education

Word of Mouth

24-Hour Job Line

Other

If you chose "Other" as your answer for the above question, please provide details (Open Ended Question)

#J-18808-Ljbffr