Senior Payroll & Benefits Administrator (Hybrid)

Austin, TX, United States

Job Title: Senior Payroll & Benefits Administrator

Department: Legal/Finance & Accounting

Location: Hybrid

Status: Full-time Exempt

Are you looking to join a team where "corporate values" aren't just words on the website but instead are the genuine beliefs of the team? Where the people are smart, hardworking, fun, and loving? A place where the talk is walked?

That's Kasasa! 4 values define our company culture - Interdependence, Empowered Ownership, Badassitude, and Love - Together these values form THE PATCH. Elevate is the wrapper around the whole Patch reminding us to seek the "highest form" of our values.

If you feel our company values align with your own, please apply! If you don't, we encourage you to find a company whose values do!

Our values are a living commitment to one another. It defines everything we do, including how we build products, serve our clients, plan for the future, and work together. It is our uncompromising promise to one another, our communities, and our clients.

* Interdependence - Only team wins count. I take responsibility for my team's success. My Team is Kasasa. I hold my shield for all of us.

* Empowered Ownership - I know my goals. If they're to be, it's up to me.

* Badassitude - I am passionate about what I do because I understand why it matters. I will courageously face challenges, seeing each one as a stepping stone toward growth.

* Love - We boldly bring love to the workplace and the world.

* ELEVATE - I CREATE THE HIGHER POSSIBILITY.

ONLY THE BADASS NEED APPLY!

We're looking for much more than qualified applicants! We're looking for people who "relentlessly give a sh!t" (Or "RGAS" for short; this is a component of ourBadassitude value)! We want individuals who will courageously face challenges. We don't settle for good enough. At Kasasa, we have the determination, grit, and hustle to create excellence.

Kasasa's mission is to inspire and elevate community financial institutions to be the source for love and financial well-being in their communities. Kasasa employees (Spartans) are passionately dedicated to this mission and lead the way - sharing our "love" with the world - through our words and actions - via community service and outreach. Expect to get involved and make an impact if you expect to be a Spartan.

As Spartans once did, we stand together and inspire others to join us in our mission. Stronger together and united by core values, we are more than a team. We are a Phalanx!

The purpose of this position description is to serve as a general summary and overview of the major duties and responsibilities of the job. It is not intended to represent the entirety of the job, nor is it intended to be all-inclusive. Therefore, the position may be required or requested to perform for Kasasa other work duties not specifically listed herein. Management reserves the right to modify, defer, or rescind this position description at any time, with or without prior notice.

Role Overview

The Senior Payroll & Benefits Administrator is responsible for accurate and timely processing of the payroll to ensure employees are paid properly in accordance with state and federal payroll laws. This role is also responsible for the annual enrollment of employees in Kasasa's health benefit programs.

Responsibilities

* Infuse the Patch Values into your work ethic, every day and every interaction.

* Processes all regular cycle and off-cycle payroll runs including calculating and processing payroll gross to net; processing final employee paperwork; inputting and maintaining payroll garnishments; recording payroll data into the general ledger, including accruals, PTO adjustments, sales commissions, and performing applicable balance sheet reconciliations as needed.

* Data entry into the payroll system, ensuring accurate and proper processing of payroll. Audit of semi-monthly payroll reports prior to submission to ensure accuracy of data as well as identification of issues.

* Audits payroll inputs initiated by others for accuracy and consistency. Analyze payroll figures and implement process improvements.

* Updates and maintains payroll site to comply with company policy and procedures; provide payroll provider with all correspondence related to tax rate changes and state or federal notices.

* Trains HR team members as backup, as needed, for payroll processing.

* Provides financial audit support and ensures compliance with Company policy and Sarbanes-Oxley controls.

* Manages annual 401k audit.

* Fields and responds to payroll inquiries and resolves discrepancies, as required, in a timely, professional manner.

* Maintains payroll guidelines by writing and updating policies and procedures.

* Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.

* Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

* Administers employee insurance programs including life, disability, and health insurance plans.

* Administers employee savings plans that may include the company's 401(k) plan, health (HSA) and flexible (FSA) spending accounts, and deferred compensation programs.

* Facilitates accurate and timely delivery of employer contributions and employee payroll deductions to carriers, plan administrators or other appropriate service providers.

* Completes records, reporting, and other documentation required by federal, state, and provider rules, regulations, and policies.

* Conducts employee surveys, census, and other research and demographic efforts required to collect accurate quotes from benefit providers.

* Registers the company for withholding taxes in additional states, as needed.

* Identifies opportunities to automate and streamline processes.

* Assists as needed to perform other related duties and special projects as required.

* Other duties as assigned.

Qualifications

* Bachelor's degree in Human Resources, Business, Finance, or related field.

* Experience managing payroll and administering compensation or benefits programs.

* 5 years of experience working in payroll/accounting/finance environment.

* Certified Payroll Professional or equivalent work experience required.

* Strong knowledge of Excel, as well as experience utilizing accounting software.

* Experience with Paycor payroll solution is a plus.

* Thorough knowledge of payroll taxes, Fair Labor Standards Act (FLSA) regulations, and other regulatory requirements.

* Thorough knowledge of COBRA, HIPAA, and ERISA requirements.

* Excellent teamwork skills and proven ability to work under tight deadlines.

* Ability to deal with confidential and sensitive information with tact and diplomacy.

* Excellent organizational and follow-up skills.

* Able to manage a wide variety of tasks and projects while maintaining timelines of delivery, quality of results, and maintaining a calm demeanor in high-pressure situations.

* Ability to work productively and effectively with a wide variety of people, internally and externally.

* Strong problem-solving skills, including the ability to understand and analyze a situation by identifying patterns or connections, and addressing key underlying issues.

* Ability to work in a fast-past, competing deadline-driven environment.

* Ensure procedures and processes are in place that leads to the delivery of quality results and continually reassess their effectiveness to achieve continuous improvement.

* Proficient verbal and written communication skills. Willingness to share and receive information and ideas from all levels of the organization in order to achieve the desired results.

* Commitment to the successful achievement of team and organizational goals through a desire to participate with and help other members of the team.

* Demonstrate a focus on listening to and understanding client/customer needs and then delighting the client/customer by exceeding service and quality expectations.

* A wide degree of latitude and judgment is expected.

* Must be legally allowed to work in the U.S.

* You will be asked to participate in culture related meetings, activities, and events. We firmly believe that building culture and teamwork in a remote company requires extra intentionality, and thus your participation and engagement isn't just encouraged - it is required and part of your role responsibilities.

PHYSICAL REQUIREMENTS

* Sitting for extended periods of time; approximately 5-6 hours per day

* Simultaneous use of hand, wrist and fingers

* Daily operation of standard office equipment

* Frequent use of oral communication to perform work

* Lifts and moves up to 20 pounds occasionally

Our benefits include:

* Open Paid Time Off AND 14 paid holidays

* Gym Membership Reimbursement

* Tuition Reimbursement

* Paid Parental Leave

* Love Fund - established as a way for Spartans to give back to their co-workers in need

* Medical Benefits

* Dental, and Vision with a substantial contribution from Kasasa.

* Life Insurance, Long-Term Disability, Short-Term Disability, and Employee Assistance Program - all provided in full by Kasasa

* 401k plan with matching contributions

* Pay to Tat (Patch tattoos only)

* Peer-to-Peer Appreciation Program - Worktango

* Noon:30's - 1st and 3rd Fridays of the month- done at 12:30 pm

Are you ready to join an amazing group of people who genuinely love their jobs in an environment that inspires greatness?

We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, citizenship status, gender, gender identity, pregnancy, sexual orientation, transgender status, marital status, religion, creed, age, physical or mental disability, results of genetic testing, genetic information, past, present or prospective service in the military, or any other characteristic or activity protected by federal, state, or local law.

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