Project Manager (Community Service Aide IV) - Open Continuous

Portland, OR, United States

Project Manager (Community Service Aide IV) - Open Continuous

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Project Manager (Community Service Aide IV) - Open Continuous

Salary

$46.55 - $81.46 Hourly

Location

OR, OR

Job Type

Casual

Job Number

2024-00426

Bureau

Portland Bureau of Emergency Management

Opening Date

04/08/2024

Closing Date

7/1/2024 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

The Position

About the Position:

The position will be limited term in duration (approximately 3 months from start date)with the potential for renewal. The average workweek will vary and could be up to 40 hours per week (1,400 hours per calendar year maximum).

Job Appointment: Casual

Work Location/Schedule: Hybrid: Monday Friday, 8-5pm. Flexible work schedules are available. 9911 SE Bush Street, Portland, OR.

Please note: The incumbent is an essential employee and a member of the bureau's 24-hour response team and may require after-hour, evening, weekend, and holiday emergency response. Hours not to exceed 1,400 per calendar year.

Benefits: These positions have limited benefits eligibility. Please review the Benefits information tab for more details.

Union Representation: This position is not represented by a union

Application Material: Please click APPLY to submit your application via the City of Portlands online portal. You will need respond to the supplemental questions and attach a resume. Update application materials if needed.

Position Summary

PBEM is seeking a limited-term/casual project manager to assist the bureau to find increased efficiencies in situational awareness processes across the City in order to have a more up to date and complete common operating picture of current risk and hazards, and enable the City to better partner with outside agencies and provide relevant and timely information to the public.

The Project Manager would be responsible for:

+ Convening stakeholders and conducting interviews

+ Gathering information about current internal City safety, security, public safety and public works emergency response, public information, alert and warning, customer service and emergency management processes

+ Assessing these areas for potential efficiencies in process, program models and staffing

+ Guiding processes to reach consensus

+ Prepare verbal and written recommendations for leadership for improving situational awareness and information sharing processes internally

+ Emergency management leadership experience preferred.

+ During emergencies, may require on-call response.

+ May help with other Bureau projects, as necessary.

This position may oversee the work of a contractor to assist with this project.

About the Operations Section

The Portland Bureau of Emergency Management (PBEM) Operations Section is responsible for maintaining the operational readiness of the City's Emergency Coordination Center (ECC) and personnel. This also includes managing the Duty Officer program; supporting the PBEM Director; delivering training and exercises to city employees through the ECC Responder Program, coordinating emergency communications including Alerts, Warnings and Notifications (AWNs), radio, satellite and Internet connectivity, supporting crisis information management and situational awareness through a wide variety of operational and information systems, and overseeing Bureau daily operations, including telephony, IT, facilities, vehicle maintenance, and storage/warehousing.

About the Portland Bureau of Emergency Management

The mission of the Portland Bureau of Emergency Management (PBEM) is to promote disaster readiness, coordinate response, and build resilience for Portland. PBEM develops and implements plans, programs, and policies to advance the citys mitigation, preparedness, response, and recovery capabilities. PBEM works before, during, and after emergencies to minimize negative impacts to the community and build a resilient Portland. We seek to center our work in service to the communities that face the greatest risk from disasters: Black, Indigenous, and other communities of color, immigrants, refugees, and people with disabilities.

Have a question?

Contact Information:

Karen Ehn, Recruiter

Bureau of Human Resources

[email protected]

To Qualify

The following minimum qualifications are required for this position:

+ Thorough knowledge of theory, principles, and technology in the field of emergency communications and emergency management.

+ Knowledge and understanding of the principles of Incident Command Systems (ICS) in All-Hazards (National Response Framework, National Preparedness goals).

+ Knowledge of emergency communication policies and procedures, and tactical operations of fire, police, and emergency services partner agencies.

+ Ability to analyze the efficiency and effectiveness of program and advises on new developments, changing emphasis, or other events which could greatly impact the effectiveness of program delivery.

+ Ability to communicate effectively, both verbally and in writing, and to present information, proposals, and recommendations clearly and persuasively.

Although not required, you may have one or more of the following:

Experience:

+ Emergency management leadership experience preferred.

+ 3-5 years of professional experience managing projects and working as part of a multidisciplinary team.

+ 3-5 years of professional or volunteer experience working on emergency management, community resilience, public health, public safety and related projects and working as part of a multidisciplinary team.

+ 3-5 years of experience with change management and process improvement work.

The Recruitment Process

STEP 1: Apply online between April 8, 2024 July 1, 2024

Required Application Materials:

+ Resume

+ Answer to the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

+ If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc) by the closing date of the recruitment.

Application Tips:

+ Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.

+ Your rsum should support the details described in your responses to the supplemental questions.

+ Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.

+ Do not attach any additional documents.

+ Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.

+ All applications must be submitted via the City's online application process.

+ E-mailed and/or faxed applications will not be accepted.

Step 2: Minimum Qualification Evaluation: Every Two Weeks

+ An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.

+ Your rsum and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

+ You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review) for complete information.

+ Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Every Two Weeks (or as qualified applicants apply)

+ Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

+ 1st Eligible List established the week of 04/22/2024

+ 2nd Eligible list established the week of 05/06/2024

Step 4: Selection (Interview): ongoing during recruitment

+ Hiring bureau will review and select candidates for an interview

+ Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: TBD

+ Some positions will require those offered employment to complete and sign a criminal background statement before being considered for employment. (Include if requires an in-depth background investigation.)

Step 6: Start Date: TBD

+ A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change.

Additional Information

Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:

+ Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:

+ City of Portland Core Values

+ Recruitment Process - Work Status

+ Equal Employment Opportunity

+ Veteran Preference

+ ADA, Pregnancy, and Religious Accommodations

Did you know? The City of Portland has How to Apply Videos (https://tinyurl.com/pdxh2a) and offers How to Apply Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.

An Equal Opportunity/Affirmative Action Employer

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to

+ Health Care (Medical, Vision and Dental)

+ Carrot Fertility

+ Wellness Benefits

+ Life Insurance

+ Short- and Long-term disability coverage to eligible employees and their families.

+ Employee Assistance Plan

+ Flexible Spending Accounts

+ Retirement

+ Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer

+ Family Medical Leave

+ City Paid Parental Leave

AND SO MANY MORE!

Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) .

01

Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.

The following supplemental questions are an important step to assist us in determining if you have the minimum qualifications to succeed in the posted vacancy.

Write specific and unique responses to each question. Answering "No", to any of the Yes/No questions or answering an essay questions with the following "See resume", or entering "N/A" for any of the minimum qualifications listed in the "To Qualify" section may eliminate you from further consideration.

Note: If you are requesting veterans' preference, please be sure upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.

Have you read and understood all the information listed above?

+ Yes

+ No - If you have any questions, please contact the recruiter on the announcement.

02

Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)

03

The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)

+ My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.

+ You may release my application; I am waiving confidentiality.

04

Do you have experience with principles and practices of business communication and program administration?

+ Yes

+ No

05

Provide a detailed example(s)of your experience with principles and practices of business communication and program administration.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:

+ Examples of when you used the knowledge skill or ability.

+ Role you served in (professional, internship, volunteer).

+ Skills, training, transferable skills or lived experience you have that will help you in this area.

+ Total years of experience applying the knowledge, skill, or ability.

06

Do you have the ability to learn City rules, policies and procedures related to area of assignment?

+ Yes

+ No

07

Provide a detailed example(s)of your ability to learn City rules, policies and procedures related to area of assignment.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:

+ Examples of when you used the knowledge skill or ability.

+ Role you served in (professional, internship, volunteer).

+ Skills, training, transferable skills or lived experience you have that will help you in this area.

+ Total years of experience applying the knowledge, skill, or ability.

08

Do you have the ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines?

+ Yes

+ No

09

Provide a detailed example(s)of your ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:

+ Examples of when you used the knowledge skill or ability.

+ Role you served in (professional, internship, volunteer).

+ Skills, training, transferable skills or lived experience you have that will help you in this area.

+ Total years of experience applying the knowledge, skill, or ability.

10

Do you possess the ability to analyze, explain, and apply relevant laws, ordinances, policies, and procedures?

+ Yes

+ No

11

Provide a detailed example(s)of your ability to analyze, explain, and apply relevant laws, ordinances, policies, and procedures.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:

+ Examples of when you used the knowledge skill or ability.

+ Role you served in (professional, internship, volunteer).

+ Skills, training, transferable skills or lived experience you have that will help you in this area.

+ Total years of experience applying the knowledge, skill, or ability.

12

Do you have the ability to establish and maintain effective working relationships with Bureau/Office managers, and staff, representatives of other governmental agencies, the public and others encountered in the course of work?

+ Yes

+ No

13

Provide a detailed example(s)of your ability to establish and maintain effective working relationships with Bureau/Office managers and staff, representatives of other governmental agencies, the public, and others encountered in the course of work.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:

+ Examples of when you used the knowledge skill or ability.

+ Role you served in (professional, internship, volunteer).

+ Skills, training, transferable skills or lived experience you have that will help you in this area.

+ Total years of experience applying the knowledge, skill, or ability.

14

Please note the following question will not be considered during minimum qualification review. The information provided will be reviewed after the eligible list is created.

Although not required, please provide information for any of the following preferred qualifications:

+ Emergency management leadership experience.

+ 3 - 5 years of professional experience managing projects and working as part of a multidisciplinary team.

+ 3 - 5 years of professional or volunteer experience working on emergency management, community resilience, public health, public safety and related projects and working as part of a multidisciplinary team.

(Enter N/A if you do not have relevant experience)

Required Question

Agency

City of Portland

Address

1120 SW 5th Ave, Room 987 Portland, Oregon, 97204

Phone

503-823-4757

Website

http://www.portlandoregon.gov/jobs

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