Admin Manager II - EBB (Hybrid)

Atlanta, GA, United States

Job ID 265640

Location Atlanta, Georgia

Full/Part Time Full-Time

Regular/Temporary Regular

About Us

Overview

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our . These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1 Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information

The Engineered Biosystems Building (EBB) serves as the focus for Georgia Tech's efforts to improve human health through an enhanced understanding of complex living systems. The building has co-located and integrated faculty and students from the Colleges of Sciences and Engineering. The research focuses on molecules, cells, organisms, and populations as a composite of the dynamically interacting biological systems and pathways. Together they control the manifestation of disease and determine the state of health. EBB is a shared services multidisciplinary organization. This position will operate in a shared services environment supporting multidisciplinary faculty and their research groups.

Job Summary

Supervise and coordinate administrative services within a large campus unit. Areas of responsibility can include administrative affairs associated with human resources, purchasing, budgets and financial records and general clerical support within the unit. Responsible for setting employee goals, assessing employee performance, providing feedback, and making pay recommendations. This position will interact on a consistent basis with: unit management and staff. This position typically will advise and counsel: unit management and staff. This position will supervise: assigned unit administrative personnel.

Responsibilities

Job Duty 1 -

Develop and implement unit administrative processes and procedures consistent with overall Institute administrative policy

Job Duty 2 -

Define and communicate administrative staff duties; monitor performance and provide feedback

Job Duty 3 -

Supervise the maintenance of unit financial records

Job Duty 4 -

Oversee unit human resources administration, including transaction processing, time reporting and records maintenance

Job Duty 5 -

Supervise and coordinate direct administrative support to unit management

Job Duty 6 -

Organize and supervise unit records management function

Job Duty 7 -

Coordinate unit purchasing activities including preparation of purchasing documents, ordering and maintaining supplies, etc.

Job Duty 8 -

Schedule and organize meetings and other events

Job Duty 9 -

Perform other duties as assigned

Required Qualifications

Educational Requirements

Bachelor's Degree in Business Administration or related field or equivalent combination of education and experience

Required Experience

4 to 6 years of job related experience

Knowledge, Skills, & Abilities

SKILLS

This position requires supervisory and organization skills, knowledge of general office administrative processes and practices, records management and event planning. Use of office related computer applications is required.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

All members of the USG community must adhere to the USG Statement of Core Values, which consists of Integrity, Excellence, Accountability, and Respect. These values shape and fundamentally support our Universitys work. Additionally, all faculty, staff, and administrators must also be aware of and comply with the Board of Regents and Georgia Institute of Technology's policies on Freedom of Expression and Academic Freedom. More information on these policies can be found here: Board of Regents Policy Manual | University System of Georgia (usg.edu).

Other Information

This is a supervisory position.

This position does not have any financial responsibilities.

This position will not be required to drive.

This role is considered a position of trust.

This position does require a purchasing card (P-Card).

This position will not travel

This position does not require security clearance.

Other Information

Salary range: $61-759 - $79,000

Location: Hybrid (Atlanta, GA) - This position is currently 20-50% remote (subject to change). This position will share an office with one person.

Job Grade: A9

Additional Requirements:

Management background

Ability to work in a multidisciplinary environment.

Must be proactive, have an attention to detail, and have great communication skills.

Excellent customer service skills

Critical thinking skills

Additional Responsibilities :

This position will be responsible for all research related hiring for the four schools that EBB supports, which includes foreign national hiring, postdoctoral fellows, temps, affiliates, etc.

Use of iStart system required for the hiring process.

This position handles graduate student hiring via GradWorks approvals, the ASC, and OneUSG

This position will oversee workload delegation within the administrative team, provide backup as needed, assist with direct administrative support to the faculty members and their research groups, etc.

Background Check

Successful candidate must be able to pass a background check. Please visit

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