Oncology Training Programs Administrator

Chicago, IL, United States

Location: Chicago, IL Job Description:

Supports the Advisory Committees that provide oversight for our NCI funded Training grants which has been invaluable in past funding cycles and is now required by the NIH. For example, we designed Each Training grant to include an Executive/Selection Committee (EC), whose role is to assist the Principal Investigator in ensuring the smooth day-to-day operation of the program through immediate oversight of the four principal elements of training in the Program and the annual selection of scholars and an Internal Advisory Committee (IAC), whose role is to provide program oversight and evaluation. The External Advisory Committee (EAC) serves to provide an external review of the program.

Supports trainee education programs including Research in Progress, Journal Clubs and other trainee enrichment programs.

Supports evaluation of Research Training conducted at both the current trainee level and at the post-graduate level through the Annual Survey. The aims of our evaluation are: (1) to assess trainee satisfaction with the program and mentor; and (2) to assess relevant short and long term outcomes related to participation in the training programs.

Researches new avenues for funding, research and grant opportunities for Trainees. Ensures that notices of relevant opportunities are brought to Trainees attention and supports Trainees grant application.

Responsible for most decisions regarding the actual execution of projects, and serves as the liaison between the PI, fellows, advanced fellows and medical students.

Assists in the review of all applications against University and sponsor guidelines, in addition to drafting progress reports, noncompeting applications, amendments, and budgeting.

Responsible for all data entry and preparation of grant reports and trend analysis.

Assists with straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.

Manages and coordinates various aspects of the program, working in conjunction with the PI and Section leadership to ensure proper completion of tasks.

Prepares summaries of grants and effort allocations for awardees on the K12 grants, meets with them and responds to their questions.

Coordinates with other departments/units/divisions regarding training grants.

Serves as department contact for annual audits and agency site visits.

Communicates with the Office of Graduate and Postdoctoral Affairs to ensure trainee tuition and fees are appropriately allocated to awards as needed.

Development of administrative best practices and systems around grant submission process for trainees.

Facilitate, manage, and oversee interdepartmental coordination and communications with corresponding departments for grant requirements.

Demonstrate the ability to provide PI with reports that analyze and relay outcomes for/of grant activity and progress.

Provides regular and pertinent status to the PI on grant updates and activity.

Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.

Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.

Performs other related work as needed.

Preferred Qualifications

Education:

Bachelor's degree or higher in accounting, business administration, or science.

Experience:

Experience with education programs and/or NRSA training grants.

Familiarity in research administration, grant writing, grant administration, finance, grant management.

Active familiarity of the grant life cycle.

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Technical Skills or Knowledge:

Knowledge of Microsoft Office, financial computing, and database software applications.

Preferred Competencies

Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Familiar with NIH NRSA guidelines, eCommons, XTrain, ASSIST, RePorter, OME Uniform Guidance policies.

Ability to handle public contacts with courtesy, clarity, and diplomacy.

Ability to handle sensitive and confidential situations and information with absolute discretion.

Ability to maintain calm and courteous demeanor and to work productively despite heavy.

Workload, competing priorities, complex problems, and tight deadlines.

Excellent problem-solving skills.

Ability to use appropriate resources to resolve an issue.

Ability to follow an issue through to resolution.

Application Documents

Resume (required)

Cover Letter (required)

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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

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