General Clerk III, APG CBC
Columbia, MD, United States
General Clerk III, APG CBC Aberdeen Proving Ground, MarylandCategorySupport ServicesJob TypeFull timeJob IdR2087335 Posted Date04/24/2024
This is a Service Contract Act (SCA) position - 01113 General Clerk III
No relocation funds available. Ideal candidate within 50 miles of Aberdeen Proving Grounds, MD.This is a full-time position.
The General Clerk III assists KBRs HVAC Maintenance and Services team at Aberdeen Proving Grounds, MD, in tracking are reporting on preventive maintenance and corrective maintenance service order status, receiving and tracking subcontractor and vendor invoices, organizing KBR invoices for submission to the government, and answering phones to provide customer support and/or route calls to management.
Accounts Receivable/Accounts Payable (Billing/Invoicing, Quote Generation, and Procession of payments): Part-time
Data Entry, printing, and processing work orders and test documents.
Gather information from inspection technicians for deficiency quotes.
Review completed work orders and update tracking logs.
Review invoices for errors prior to emailing and make corrections as needed (Verify pricing, customer info, inventory used, etc.)
Contact service technicians and/or service management to correct work order errors and collect missing information as needed.
Scan invoices, work orders, and customer paperwork into the document management system.
Prepare and deliver financial customer deliverables per the contract terms and conditions.
Data Entry, printing, and processing of Service Order (SO) work orders.
Track SO status.
Review completed work orders and forward to government officials, as necessary.
Analyze program funding requirements and track subcontractor costs and fee.
Track, trend, forecast and analyze subcontractor and vendor invoices.
Receive invoice from subcontractor.
Answer phones and provide customers with support and routing phone calls to management personnel.
Attend daily meetings as needed/record meeting minutes.
Handle billing questions and provide general billing and accounting support.
Facilitate HVAC work order scheduling for technicians, ordering parts, and helping ensure HVAC reports are organized.
Follow all KBR policies and procedures.
Work in a professional and safe manner.
General
Assist in developing presentations and reports for internal and external customers.
Develop and carry out long- and short-term objectives and balance multiple priorities.
Identify, diagnose and resolve problems independently.
Perform other duties as assigned.
Qualifications:
High School Diploma. 5 years of related experience.
Additional Skills/Abilities Qualifications:
Familiarity with standard government agency reporting requirements.
Knowledge of basic program management concepts (budgets, estimates, project schedules, etc.) a plus.
Excellent written, verbal and interpersonal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) a plus.
This position is contingent on contract award and funding.
KBRs Defense Systems Engineering Business Unit (DSE BU) provides full spectrum engineering and technical solutions across the life cycle of DoD military systems on land, at sea, in the air and in space. Areas of expertise include acquisition, systems engineering and integration, AI/big data applications, cyber, RandD, test, and evaluation, C4ISR and sustainment engineering.
KBR offers a selection of competitive lifestyle benefits which could include a 401K plan with company match, medical, dental, vision, life insurance, ADandD, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment with ut regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.