Senior Management Analyst

, CA, United States

Under direction, to conduct highly complex administrative, analytical, and staff studies and/or projects to assigned departmental activities; analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements in support of the management functions, practices and services or the implementation of program objectives; and to serve as a consultant to top management impacting management policy and planning activities.

NOTE: Candidates who meet the employment standards will be invited to take a written examination administered on-site. Written exams are tentatively scheduled for the week of June 22, 2024. Qualifying candidates will be notified via email with instructions for taking the examination.

Conducts complex and diverse organization, policy, systems and analytical studies on organization, procedures, budgetary requirements, human resources management and other related management functions;

Performs cost studies, conducts surveys, and conducts feasibility studies by collecting, tabulating and analyzing a wide variety of data using appropriate statistical methods to determine trends, cycles, and underlying factors;

Gathers data and analyzes  information, and prepares reports outlining methodology, analysis recommendations related to administrative, fiscal, organizational, human resources and management issues;

Interviews and consults with departmental officials and employees, representatives from other organizations and groups, and the general public to give and/or secure necessary information;

Analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements;

Conducts needs analysis, feasibility studies, and evaluations for assigned projects and programs;

Develops, summarizes, and maintains administrative and fiscal records;

Develops and analyzes quantitative data for management control and evaluation purposes;

Prepares, recommends and presents a variety of budgetary, informational and statistical reports on a broad spectrum of specialized administrative and program related problems, through written, graphic, and oral presentations

Makes verbal presentations of study findings/recommendations to department and County management and boards and commissions as the assignment requires;

Serves as the subject expert on a departmental or County-wide basis in the area of assignment,  and is accountable for proficiency in using the tools of a highly complex management analysis activity;

Negotiates and monitors contracts; ensures compliance with contract provisions; coordinates with service providers in the delivery of contract requirements;

Prepares and participates in RFP process, writes grant proposals, reports, program documentation, policies, procedures and other written materials;

Manages projects and develops study project plans, may conduct studies requiring inter-departmental coordination; effectively recommends study parameters and determines appropriate methodology and sources of information for assigned studies/projects;

Uses a variety of information applications and databases to collect, analyze and prepare reports;

May provide direct supervision to subordinate staff by directing the work activities; prioritizing and coordinating work assignments; reviewing work for accuracy; recommending improvements in workflow and procedures;

May participate in the selecting, training, motivating, and evaluating assigned staff; provides or coordinates staff training; works with employees to correct deficiencies;

May be assigned as a Disaster Service Worker, as required;

And performs other related duties as required.

Sufficient education, training and experience that demonstrates the ability to perform the above typical tasks, and possession of the following knowledge and abilities.

Training and Experience Note :  The required knowledge and abilities are acquired through training and experience equivalent to the possession of a Bachelor's degree.  Relevant analytical, administrative, lead, supervisory or management experience that includes interpreting rules and regulations, gathering and analyzing data and formulating recommendations, and report writing can substitute for education on a year-for-year basis;

AND

Four (4) years of experience performing analytical, administrative, lead, supervisory or management duties, which include interpreting rules and regulations, gathering and analyzing data and formulating recommendations, and report writing; one year must be at the journey level.

Possession of a Master's degree can substitute for one (1) year of the required experience.

Special Requirements: Possession of a valid California Driver's License prior to appointment and the ability to qualify for and maintain a County Driver's Authorization.

Some positions may require Live Scan screening as part of the background check process.

Knowledge of: Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies and procedures;

Methods of research and report preparation, writing and presentation;

Contracts and negotiation skills;

Project management and reporting requirements;

Staff analysis methods, study plan preparation, statistical methods applicable to management analysis;

Management problem solving methods;

Basic local governmental functions and organization;

Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures;

Effective communication and interviewing techniques at all organizational levels of the County or other public or private agencies required for gathering, evaluating, and transmitting information;

English usage, grammar, spelling, vocabulary, and punctuation;

Modern office practices, methods, and computer equipment and applications related to the work.

Ability to:  Formulate, gather, interpret, analyze, evaluate and present a variety of financial, informational, and statistical data;

Reason logically and creatively and utilize a variety of analytical techniques to resolve complex and specialized managerial problems;

Identify and define problem areas and develop and evaluate alternatives to these complex issues;

Persuade, justify, and project consequences of decisions and/or recommendations;

Negotiate, monitor, and review contracts for compliance;

Prepare and present clear and concise reports;

Supervise and train staff in work procedures;

Consult with and advise administrators and other interested parties on a wide variety of issues in the subject matter specialization;

Gain and maintain the confidence and cooperation of those contacted during the course of work especially in sensitive relationships with representatives of departmental and other outside groups;

Represent management and/or act as management spokesperson in dealing with other employees, departments, boards, commissions or other outside agencies or groups;

Deal tactfully and persuasively with others in controversial situations;

Analyze policies and procedures and make recommendations to management;

Utilize computers and advanced computer software to analyze information;

Make recommendations for program and procedural modifications based on financial performance, regulatory and/or legislative changes;

Work independently performing complex analytical assignments and meets deadlines.

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