Project Coordinator at Level99

Natick

Job Description Job Description ABOUT US

Level99 is a first-of-its-kind entertainment experience, which opened its proof-of-concept venue in Natick MA in June 2021. A massive World of Challenges, over 48,000 square feet in size, Level99 offers a physical open-world game environment where groups of 2-6 guests choose from over 40 rooms, each containing a unique physical or mental team challenge. Coupled with craft drinks and food in the Night Shift Beer Hall and an authentic brewery dining experience in the Night Shift Tap Room & Kitchen, Level99 is an exciting new entertainment experience designed for young adults. More information is available at http://www.level99.com.

A young, entrepreneurial company, Level99 has immediate plans to triple in size, opening two new northeast locations in the next 18 months. We are venture backed with 8-figure financing and have an amazing team that has worked on such successful entertainment projects as 5 Wits, Boda Borg, Escape Rooms, Blue Man Group, and Walt Disney Imagineering. This position is an opportunity for an experienced and motivated individual to dive into a fast-paced, dynamic environment and experience a true growth company, where you can apply your skills in a fun and exciting setting that brings joy and entertainment to hundreds of thousands of people.

JOB DESCRIPTION

Level99 is seeking a highly organized and detail-oriented Project Coordinator to join our team. As a Project Coordinator, you will be responsible for coordinating and facilitating the delivery of projects, ensuring that they are completed on time, within scope, and within budget.

The Level99 Project Coordinator demonstrates a joyful and positive approach to challenging situations and working with others. A Level99 Project Coordinator has honesty and personal integrity that is above reproach, prefers a joyful and positive approach to challenging situations, chooses humility over the need to “be right,” and in all things acts as though you are the Owner and Operator of their venue.

Responsibilities of this position will include:

Coordinate and facilitate the delivery of projects, working closely with project managers, team members, and stakeholders

Ensure that project timelines are met and project deliverables are completed on time and within budget

Identify and manage project risks and issues, and escalate them as necessary

Maintain project documentation, including project plans, schedules, and status reports

Assist in the preparation of project proposals, budgets, and contracts

Track project expenses and reconcile invoices with project budgets

Support project managers in managing project resources, including scheduling and coordinating project team members

Facilitate project meetings, take meeting minutes, and follow up on action items

Maintain a positive, upbeat, pro-active attitude and inspire the same in fellow team members

Other duties, as assigned

While we don’t expect a candidate to have deep experience in all of the above, we’re looking for someone with the passion and capability to learn quickly in the areas that are new!

YOU MIGHT BE A FIT ON THE LEVEL99 TEAM IF YOU…

Like to laugh, would be described as a "low maintenance, low drama" person, have a tendency to have a bit of fun while you work

Have a high tolerance for ambiguity, like to go fast, and are excited to learn on the job

Are just a little bit obsessive about getting the details right the first time

Have a high energy personality, the kind of person who is typically smiling, and likes to "get it done now"

MUST-HAVE SKILLS

2+ years of experience in project management or coordination

Excellent organizational skills and attention to detail

Strong communication skills, with the ability to effectively communicate with team members and stakeholders

Proficiency in MS Office, Google Docs and Wrike (will train if needed)

Ability to work independently and prioritize tasks effectively

Strong problem-solving skills and the ability to identify and mitigate project risks and issues

Bachelor's degree in business, project management, or a related field is preferred

A positive, joyful, upbeat and energetic attitude

Willingness to "roll up your sleeves" and get into the details as a team player with a "get things done" proactive attitude

OTHER DESIRABLE (BUT NOT NECESSARY) SKILLS & EXPERIENCE INCLUDE

Experience in Themed Entertainment, Films, Theater or Corporate Events

General knowledge of scenic fabrication and graphics production

Qualified and enthusiastic candidates should submit a resume and cover letter (PDF preferred) to [email protected] with the subject: “First Name Last Name – Project Coordinator”

Available shifts and compensation: We have available shifts all days of the week. Compensation depends on your experience.

About Level99 Entertainment: At over 48,000 square feet, Level99 is the first-of-its-kind destination for challenge based entertainment, craft drinks and scratch kitchen. We challenge players and up to 5 friends to compete and collaborate both physically and mentally in over 40 different uniquely themed challenge rooms including the worlds of pirates, ninjas and the apocalypse just to name a few. Players are encouraged to work together to unlock additional rooms and rewards. If competition is more the players style then they can face off against others in our variety of arena-style competitions including the infamous Axe Run. In between challenges players can enjoy the dozens of locally produced art features while hydrating in the Night Shift Beer Hall with one of our craft drinks and shareable snacks. For a more authentic brewery dining experience guests can visit the Night Shift Tap Room & Kitchen for a beverage and expertly prepared dish from our scratch kitchen. We are currently seeking fun, smart, detailed and customer-oriented team members who are committed to bringing this concept to life in Natick, MA. Learn more about us at https://level99.com.

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