Corporate Legal Secretary
Houston
Job Description Job Description Our client, located in the Houston Galleria area, seeks an experience Corporate Legal Secretary.
Summary
The legal secretary will principally work under the supervision of the supervising attorney and provide support to the corporate/transactional group attorneys in the Firm. This position enhances attorney effectiveness by providing information and support; representing the attorney(s) to clients and others. The assigned work is in the corporate/transactional practice area. The legal secretary will coordinate schedules, draft legal documents, take messages and answer telephone calls, assist attorneys with client development efforts and file and coordinate case filing projects with the assigned file clerks if applicable. The candidate must possess a team oriented work ethic and attitude and logical mind and be able to resolve conflicts and relating well with various types of persons. To perform this job successfully, an individual must be a proactive, organized professional who is able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Duties, Responsibilities and requirements.
· Ability to work under the supervision of the assigned attorney(s) and provide support to the corporate/transactional group.
· Welcomes guests and clients by greeting them in person or on the telephone; answering and/or directing inquiries.
· Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
· Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting, formatting and revising letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; obtaining checks; scheduling couriers and other special functions; coordinating preparation of charts, graphs, and expense reports.
· Maintains attorney calendar by planning and scheduling conferences, teleconferences, attorney schedules, and travel arrangements.
· Responsible for responding to, updating, maintaining and revising audit response letters to clients for the Firm, and maintaining files and updating information on the client database as it relates to the audit response letters.
· Assist attorneys in maintain and updating clients and contacts' contact information and various client development efforts.
· Opens new client matters files and maintains a list of client matter for attorneys; assists attorneys with conflict checks.
· Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
· Assists in submission of billable time and reimbursable expenses; reviewing and preparing invoices and communicating with clients concerning invoices.
· Maintains client confidence by keeping client/attorney information confidential.
· Utilizes electronic filing and retrieval systems and supervises file clerks.
· Enhances department and organization reputation by accepting ownership for accomplishing new and different requests and special projects; exploring opportunities to add value to job accomplishments and make recommendations.
· Working knowledge and experience of the law firm industry including office and department procedures, work flows and organization.
· Ability to effectively communicate with clients, counsel, third parties, etc., and maintains regular contact with all parties.
· Flexibility to multi-task and effectively balance priorities to meet deadlines.
· Communicates well, shows teamwork effort, and collaborates well with everyone you come in contact with.
· When another secretary is absent in the corporate/transactional area, provide support to the attorneys as needed.
· Exceptional customer service and people skills and work with in a team concept.
· Special projects as assigned.