Organizational Operations Coordinator

Philadelphia

Job Description Job Description Salary: $45,000 - $48,000

Title: Organizational Operations Coordinator

Reports to: Chief Strategy Officer

Status: Exempt (Full Time)

Job Descriptions

I. Organizational Overview

Philadelphia Youth Basketball, Inc. (PYB), officially launched in June of 2015, is a community-built youth development and community empowerment organization that leverages the iconic game of basketball to help today’s urban youth overcome the most urgent and systemic issues facing underserved communities.  A diverse and impassioned group of individuals, including leaders from the grass-roots to the tree-tops, have been working diligently to execute upon this mission by building an impactful program, a robust and sustainable organization, and ultimately our world-class ‘Sixth Man’ Center to help uplift thousands of children, youth, and families for generations to come.

PYB aims to instill six key tenets of its community agreement principles from top to bottom across its organization and young people:

Safe Space - It is our responsibility to create a judgment-free environment where everyone feels welcome.

Trust - We deeply believe in each other and will work to form positive relationships.

Respect - We will honor each individual and treat everyone with a high level of respect. We strive to treat others how they want to be treated and ask for the same in return.

Integrity - We strive to create an environment where honesty and equity are valued and we have a responsibility to restore relationships when necessary.

Care - We strive to be empathetic in protecting the health and welfare of each other and our space.

Teamwork - We find strength in our peers and strive to create an environment that honors all of our roles on a team.

II. Primary Scope of Duties

Reporting to the Chief Strategy Officer, the Organizational Operations Coordinator serves as a supportive force to help our Senior Leadership Team and our organization operate at optimal effectiveness.  The Organizational Operations Coordinator will help ensure that the senior staff is able to focus its efforts on higher-level work with internal and external stakeholders and ensure the systems and processes needed to execute our strategic plan are administered.  The ideal candidate will have previous experience working in project management, and providing support and organization to management, as well as having a genuine interest in the social impact sector and nonprofit leadership.

The primary responsibilities of this position include, but are not limited to, the following:

CEO Support (10%) -

Creating and managing to-do lists and project plans primarily through email and Asana

Supporting the creation and execution of systems and processes that result in knowledge sharing between the CEO and respective team members

Responding to routine and non-routine correspondence, often pertaining to highly confidential and sensitive information, on behalf of the CEO

Organizational Operations (90%) -

Coordinating and drafting communication between the Senior Leadership Team, the Board of Directors, and key PYB stakeholders

Assembling materials for quarterly board and committee meetings

Supporting the Chief Strategy Officer in implementing the organization’s strategic plan utilize software tools (Asana, Google Suite)

Organizing meetings and events, including co-creating meeting agendas, scheduling, sending reminders, organizing catering, and other logistics when necessary

Providing administrative assistance, such as preparing and editing correspondence, presentations, reports, memos, and accurately recording minutes from meetings

Conducting research and analysis on issues of interest to the Senior Leadership Team

Maintaining professionalism and strict confidentiality with all materials and exercising discretion when interfacing with the organization

Maintain filing and communications systems, including contact management, document management, and archiving

Managing and updating organizational shared drive and company intranet

Assist in other administrative tasks as needed

III.  Desired Knowledge, Skills, and Dispositions

2-4 years experience in a role reporting directly to upper management

1-3 years experience with project management software

Strong written and verbal communication skills

Strong time-management skills and the ability to organize and coordinate multiple projects at once

Keen attention to detail

Proficiency in Google Suite and other office productivity tools, with aptitude to learn new software and systems

Ability to keep company confidence

Experience developing internal processes preferred

IV. Compensation and Perks

This position will have a salary range of $45,000 - $48,000 commensurate with experience.

PYB prides itself on being a supportive workplace dedicated to employees’ personal and professional growth through stretch assignments, and access to staff and board meetings, mentorship, feedback, and professional development opportunities.

Company benefits include access to health insurance coverage (medical and dental) for salaried employees and their families.  Additional benefits include paid holidays, paid time off, and access to a 401K retirement plan.

V.  To Apply

The Manager of Administration ensures that PYB maximizes its resources to deliver best-in-class youth development and community empowerment. If you possess the qualifications and skills outlined above and are passionate about finance & accounting, a sense of community, and inclusion of all, we encourage you to apply.

Applicants must submit a cover note and resume directly through this portal or email to the attention the following by no later than Sunday,  May 5, 2024:

Philadelphia Youth Basketball, Inc.

Office of Human Resources

[email protected]

PYB reserves the right to revise or change job duties and responsibilities as needed. This job description is not intended to be an all-inclusive statement of duties and responsibilities of the job nor does it constitute a written or implied contract.

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Philadelphia Youth Basketball (PYB) is an Equal Opportunity employer committed to diversity, equity, inclusion, social justice, and providing equal opportunities and access to all individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, national origin or ancestry, age, marital status, disability, or veteran status. Women, non-binary and transgender individuals, people of color, Indigenous people, and those with other or multiple historically marginalized and/or underrepresented identities are especially encouraged to apply.