Operations Coordinator

Philadelphia, PA, United States

Overview:

This role will work closely with the Operations Manager and Event Planner on various virtual, in-person, and hybrid events for both internal and external audiences. They will also work directly with the CEO and Executive Leadership on scheduling, travel, and administrative support. The ideal candidate is a proactive planner, detail-oriented, and able to work with diverse colleagues and business partners at multiple levels within the organization. This individual is resourceful and can proactively balance their time and priorities.

Responsibilities:

Specific areas of responsibility include, but are not limited to:

CEO Support

Assist in calendar updates and meeting scheduling

Coordinating and booking travel

Preparing and organizing expense reimbursements

Assist with meetings and communication with the Board and its partners

Operations Support

YPTC Calendar and Scheduling Assist in coordinating and scheduling staff meetings, annual events, conferences, recruiting events, leadership meetings, office hours, etc.

Facilities at the Philadelphia office Organize office and kitchen supplies and notify when stock is low

Meeting room scheduling and in-office coordination

Internal Communications Assist the Operations Managers with the internal newsletters, Emergency Alert System, Office365 applications, and other internal communications messaging and software.

Event Management Support

New Hire Orientation Coordination with the Training Department for in-person orientation logistics Assist in sourcing and securing catering and reservations for in-person orientation

Accepting on-site catering and deliveries, as needed

Help in set up and breakdown of catering, as needed

Staff Meetings and Events Sourcing and event support for the Event Planner for in-person events including in-person staff meetings, external recruiting events, and the Annual Awards meeting

On-site event coordination for in-person meetings

Help with preparation for national and local virtual staff meetings

Other event and meeting-related projects as needed

Other Projects as necessary

Qualifications:

Background

College degree from an accredited college/university

3+ years of related work experience

Skills and Competencies

Excellent verbal and written communication skills

Strong attention to detail

Highly skilled in Microsoft programs

Demonstrated self-starter and team player

Ability to anticipate problems and offer solutions

Excellent time management and adherence to deadlines

Venue contract negotiation skills

Excellent relationship management and judgment skills

A demonstrated ability to coordinate efforts between departments and work collaboratively with all members of YPTC

A commitment to ongoing continuing professional development

A comittment to on-site work in the Philadelphia office up to 3 days per week

A willingness to travel up to 20% and work onsite at the Philadelphia office as needed

Ability to lift 20-25 pounds when necessary

YPTC Offers

A Best Place to Work! We are nationally recognized by both Inc. Magazine and Accounting Today

Work with a mission-driven purpose serving nonprofit organizations

A culture of support, enabling our staff to succeed

Growth! We are the 5th fastest growing accounting firm in the US, with unlimited opportunities for professional growth

Competitive compensation?

Work-life balance, full and part-time positions available

Standard 35-hour full-time work week, with eligibility for paid overtime for non-exempt employees

For full-time positions, we offer:

4 WEEKS PAID TIME OFF, generally consisting of 100 hours paid vacation to start with eligibility for additional vacation based on tenure and a minimum 40 hours sick time, subject to applicable state law

8 paid holidays

Full benefits package including medical, dental, vision, life insurance and supplementary benefit options

Very generous employer contributions to medical insurance premiums

For part-time positions, we offer:

Pro-rated vacation and sick time based on hours worked

Eligibility for supplementary benefit options

401(k) Retirement Plan with Employer Match

Ample professional development opportunities and reimbursement

Company provided laptop and technology stipend

Hybrid work environment

Starting annual base salary is $47,000 to $52,000 for this exempt position. Total compensation may increase with eligibility for various bonuses. A professional development reimbursement and technology stipend are also provided on an annual basis. Please note that the base salary offered may vary depending on relevant factors as determined by Your Part-Time Controller, LLC, which may include, but is not limited to, education, skill, experience, licensure and certifications, internal salary ranges, geographical location, and other business needs.

Applicants in need of special assistance or accommodation during the interview process or in accessing our website may contact us by sending an email [email protected]. In your email, please include your name and preferred method of contact, and we will respond as soon as possible.?We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. #LI-Hybrid

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