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Litchfield Cavo LLP
New York
Job Description Job Description Litchfield Cavo LLP is a premier insurance coverage and litigation defense law firm founded in 1998 on one principle—client service comes first. Our attorneys operate out of 23 offices, serving clients in more than 35 states nationwide. Collectively, we are a resource of experienced trial attorneys providing
Job Source: Litchfield Cavo LLPAdvanced Orthopaedic Associates Of
Wayne
Job Description Job Description We are looking for a reliable professional with solid communication skills and good work ethic to join our team. This position requires excellent verbal and written communication skills, knowledge of Microsoft Word, and good attention to details. Responsibilities: Gathering and organizing large volumes of chart rec
Job Source: Advanced Orthopaedic Associates OfLitchfield Cavo LLP
New York
Job Description Job Description Litchfield Cavo LLP is a premier insurance coverage and litigation defense law firm founded in 1998 on one principle—client service comes first. Our attorneys operate out of 23 offices, serving clients in more than 35 states nationwide. Collectively, we are a resource of experienced trial attorneys providi
Job Source: Litchfield Cavo LLPSimpson Thacher & Bartlett LLP
New York
Job Description Job Description Description/Job Summary The Assistant (Legal Secretary) is responsible for providing executive level administrative support to attorneys of the Firm by effectively managing day-to-day activities, the flow of information and maximizing their attorneys' time and productivity. Responsibilities/Duties Foster open and
Job Source: Simpson Thacher & Bartlett LLPRubenstein Law, P.A.
New York
Job Description Job Description Company Overview Rubenstein law was founded in 1988 and is recognized as one of the premier injury firms in Florida. Over the years, Rubenstein law has grown from a leading auto and slip fall accident firm in Miami to being recognized across the state for our personal injury practice handling all types of injury a
Job Source: Rubenstein Law, P.A.Rubenstein Law, P.A.
Newark
Job Description Job Description Company Overview Rubenstein Law has been getting justice for personal injury victims since 1988. Founder Robert Rubenstein and CEO Nicole Armstrong have grown Rubenstein Law to over 50 Attorneys, including 20 Partners, 12 board-certified litigators, and over 400 supporting professionals. Today, Rubenstein Law is
Job Source: Rubenstein Law, P.A.Rubenstein Law, P.A.
New York
Job Description Job Description Company Overview Rubenstein law was founded in 1988 and is recognized as one of the premier injury firms in Florida. Over the years, Rubenstein law has grown from a leading auto and slip fall accident firm in Miami to being recognized across the state for our personal injury practice handling all types of injury a
Job Source: Rubenstein Law, P.A.Frink Hamlett Legal Solutions, Inc.
New York
Job Description Job Description An international insurance defense firm located in lower Manhattan seeks an experienced Legal Secretary on a temporary basis. The schedule is hybrid (3-4 days in the office/1-2 days remote or 5 days in the office). The hourly rate is $25 - $35 an hour depending on experience. Primary Duties: The Legal Secretary
Job Source: Frink Hamlett Legal Solutions, Inc.New York
Job Description Job Description Please send resume in WORD format should you be interested in the following Legal Secretary (contract) position located in New York, NY. This is an open-ended contract position with a possibility of going full-time. The hourly pay range for this position is $40-45/hr as a 1099 or $30-35/hr as a W2. Please pass along to your colleagues if youre not interested as we do pay referral fees.
Job Title: Legal Secretary (open-ended contract position with possibility of going full-time)
Location : NYC
Work Environment: 100% in office
Hourly rate: $40-45/hr 1099 or $30-35/hr W2
Bachelor Degree required: HIGHLY Preferred
Referral Fee: $500 - Refer qualified colleague, friends, or family
At least 5 years experience in Transactions & Disputes required
C-Suite experience is a must
The Legal Secretary provides support to attorneys and paralegals resulting in a high level of client service; document processing and editing; editing complicated financial transaction documents; managing travel arrangements; processing of new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling heavy client billing; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks.
As a Legal Secretary, your duties will include but not be limited to:
Prepares, edits, and proofreads a variety of documents, e.g. correspondence, agreements, pleadings, spreadsheets and presentations.Manages and assists with complex document production.May require use of transcription/dictation equipment.
Works independently and takes ownership of projects at the direction of timekeepers.
Delegates/inputs time entry, tracks WIP and A/R, reviews and edits pre-bills for submission to accounting.
Exercises judgment and delegates administrative tasks (locally and remotely) as needed to the appropriate firm resources, e.g., Business Center, VPC, FAST, Billing Team Specialists, other Legal Practice Specialists and/or Legal Team Specialists/Legal Team Assistants.When delegating, maintains responsibility for and tracks all activities/tasks/projects to successful completion.
Maintains calendars to include coordination and scheduling meetings, depositions, conference calls and WebEx, sends calendar invites and reminders, reserves conference rooms/off-site venues and visitor offices, tracks deadlines and status of cases/matters, and updates Docketing Department on court deadlines.
Coordinates travel arrangements with firm-designated travel agencies.
Works with Records and Accounting on New Business intake to request new files, client/matter numbers, and assist with the conflicts process.Works with teams to consolidate and organize files at the close of the matter.
Answers telephones taking detailed messages.At request of timekeepers, provides follow up and interacts with clients, outside counsel and others.
Maintains and updates contact lists, creates labels from lists and coordinates mailings as directed by timekeepers.
Retrieves information from various online resources and databases.
Receives, sorts and distributes daily incoming mail and packages (e.g., UPS, Federal Express, hand deliveries) on behalf of timekeepers.
Assists with administrative tasks related to timekeeper compliance requirements and professional organizations.
Maintains confidential information in a professional and trustworthy manner.
Other duties as assigned.
Skills & Competencies:
At least 5 years experience in Transactions & Disputes
C-Suite experience is a must
Administrative and clerical experience
Must have intermediate to advanced technical skills in Microsoft Office
Experience with clients and how to anticipate needs
Must be able to handle calendars, conferences, and lots of scheduling
Strong organizational, delegation, and communication skills are required to accommodate a fast-paced environment
Excellent attention to detail
Qualifications & Required Experience:
Education:
High School or GED
Bachelors Degree strongly preferred
Experience/Skills:
At least 5 years experience in Transactions & Disputes
C-Suite experience is a must
Administrative and clerical experience
Must have intermediate to advanced technical skills in Microsoft Office
Experience with clients and how to anticipate needs
Must be able to handle calendars, conferences, and lots of scheduling
Legal Secretary jobs in New York
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