Project Coordinator (Construction Project Administrator)

San Antonio, TX, United States

Job DescriptionJob Description

Summary: Assist Project Managers and Project Engineers in setting up, maintaining and closing out projects in accounting system. Monitor Subcontractor compliance and authorize payment release; contract administration and other administrative duties assigned.

Essential Duties and Overall Responsibilities include, but are not limited to the following, as other duties may be assigned:

Provides daily administrative support for the Project Team, prioritizing workflow within multiple projects.

Maintain open communication with Project Teams regarding project issues, payments, etc.

Build Work Authorizations, Professional Service Agreements and Purchase Orders in Procore.

Review Master Subcontract Agreements, Work Authorizations, Professional Service Agreements and Purchase Orders for execution accuracy, post compliance as received and/or indicate which exhibits are not in compliance.

Create subcontractor/supplier change orders, track change order status, and maintain documentation in Procore.

Perform proper due diligence including verification of approvals and required lien releases.

Ensure insurance requirements are met, including subcontract default insurance (SDI), and confirm certificate accuracy.

Assist project management with pay applications, attend meetings, and identify potential challenges or inaccuracies.

Work with Project Team to resolve billing discrepancies.

Review and validation of sub-contractor and sub-tier waivers (Conditional/Unconditional Progress and Conditional/Unconditional Final Release).

Manages the maintenance of Waivers in Textura and Procore.

Manages outstanding Mechanic Liens from sub-contractor including the sub-tiers.

Facilitates resolution of the release of Mechanic liens with the Legal Department as needed.

Manages filed Preliminary Notices from sub-contractor including the sub-tiers

Prepares waivers for checks to be issued.

Manages internal communication via telephone, email inquiries and respond as appropriate.

Qualifications

Must be able to prioritize tasks and meet deadlines in a fast-paced work environment.

Minimum of one (1) year of administrative or accounting experience in a construction or related environment preferred.

High School Diploma or equivalent required.

Experience using Viewpoint, Textura, Procore, Docusign, BlueBeam or other similar construction software preferred.

Working knowledge of Microsoft Word, Excel, Outlook and Internet.

Excellent customer service skills and administrative support experience.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Work Environment/Physical Demands:

The noise level in the work environment is usually moderate.

While performing the duties of this job, the employee is regularly required to speak and hear.

The employee is frequently required to stand; walk; sit; bend; use hands to finger, handle, or feel and reach with hands and arms. Light lifting may be required up to 15 pounds.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of some of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EOE Including Disability/Vets

Company DescriptionCatamount is 100% employee owned and possesses over 25 years of experience providing construction management and general contracting services nationwide. Ranked in Engineering News Records ‘Top 400 National Contractors’ for eleven consecutive years, Catamount provides contracting services to owners and developers including general contracting, construction management, sustainable construction, design-build, cost estimating, conceptual budgeting, scheduling, and value engineering. Markets served include multifamily, energy, retail, industrial, office, sustainable, healthcare, interiors/renovation, automotive and government. Serving clients throughout the U.S., Catamount maintains offices in Atlanta, GA; San Antonio, TX; and Lakewood, Colorado.

Our Commitment to an inclusive workplace:

Catamount Constructors, Inc. is proud to be an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. Employment decisions are based on business needs, job requirements and individual qualifications, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.

Catamount Constructors Incorporated does not accept unsolicited resumes from agencies or recruiting firms. Any resume submitted to any employee of Catamount without a prior executed agreement will be considered unsolicited and the property of Catamount Constructors Incorporated. Recruiting agencies - if we are not currently partnering with you, thank you for not calling or emailing.Company DescriptionCatamount is 100% employee owned and possesses over 25 years of experience providing construction management and general contracting services nationwide. Ranked in Engineering News Records ‘Top 400 National Contractors’ for eleven consecutive years, Catamount provides contracting services to owners and developers including general contracting, construction management, sustainable construction, design-build, cost estimating, conceptual budgeting, scheduling, and value engineering. Markets served include multifamily, energy, retail, industrial, office, sustainable, healthcare, interiors/renovation, automotive and government. Serving clients throughout the U.S., Catamount maintains offices in Atlanta, GA; San Antonio, TX; and Lakewood, Colorado.\r\rOur Commitment to an inclusive workplace: \rCatamount Constructors, Inc. is proud to be an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. Employment decisions are based on business needs, job requirements and individual qualifications, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.\r\rCatamount Constructors Incorporated does not accept unsolicited resumes from agencies or recruiting firms. Any resume submitted to any employee of Catamount without a prior executed agreement will be considered unsolicited and the property of Catamount Constructors Incorporated. Recruiting agencies - if we are not currently partnering with you, thank you for not calling or emailing.

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