Academic Program Support Specialist

Colorado Springs, CO, United States

Salary: $50,215.10 Annually

Location : 16000 East CentreTech Parkway Aurora, CO

Job Type: Full-Time

Job Number: 240280

Division: Academic Services

Opening Date: 12/22/2023

Closing Date: Continuous

OVERVIEW OF CCA

The Community College of Aurora serves our diverse community by providing high-quality instruction and support services to prepare students for transfer and employment. We are particularly interested in applicants that demonstrate a commitment to working with individuals and groups from diverse identities, including but not limited to: socioeconomic, cultural, sexual orientation, gender identity expression, disability, multilingual learners, veterans, non-traditional, race and ethnic backgrounds.

More than 20 different languages and 60 countries are represented at CCA. In addition to traditional degree and certificate programs, CCA offers non-credit professional development courses, customized training, and economic and workforce development resources to employer partners and individual professionals seeking to enhance the capacity and productivity of their workforce or individual knowledge and skills. The college centers diversity, equity, and inclusion and we actively seek to employee partners who want to join us in working to reducing outcome gaps among our diverse student population.

POSITION SUMMARY

The Academic Program Support Specialist (APSS) serves on the Career and Technical Education (CTE) team, a part of CCA's Academic Success Division. The APSS provides excellent customer service with front desk and administrative support services to academic leadership, department chairs, faculty, instructors, staff, and students. The specialist possesses a general knowledge of higher education and administrative and project management knowledge and skills. This person shows the ability to perform tasks autonomously, with keen attention to detail, and the ability to adapt to unexpected changes. The specialist interacts effectively with constituents and stakeholders, from diverse backgrounds, inside and outside the college in a variety of mediums (face-to-face, online, and over the phone). This person also provides liaison services to college-wide personnel through excellent communication and project management skills.

DUTIES & RESPONSIBILITIES: Provide excellent customer service with front desk and administrative tasks

Perform administrative tasks requested by the CTE Dean and Department Chairs to support the effectiveness of academic programs and student success

Help the CTE Dean and Department Chairs with some of the course- and program-level assessments of student learning tasks, like the collection, management, and storing of data

Review learning management system course shells in accordance with department policies and the CTE Dean's and Department Chairs' expectations

Manage medium and long-term projects, like program research to support growth and development

Attend program-related events, both on and off-campus, representing the college in an engaging and professional manner

Plan and manage or support department events as needed

Prepare college catalog revisions and updates for each department and program and get approval from Department Chairs prior to submission

Maintain career and technical program documentation for program approval, program renewal, performance metrics and faculty credentialing

Create well-written and well-designed documents for distribution

Ensure departmental web pages and program information documents are up-to date

Design and distribute public information on behalf of the CTE Dean, Department Chairs, and programs, in collaboration with the College Communications staff

Direct student concerns on behalf of the CTE Dean and Department Chairs

Answer questions about the departments and programs

Participate in professional development relevant to the position responsibilities

Other duties as assigned.

MINIMUM QUALIFICATION : Associate Degree

One (1) year experience in a work setting related to an academic department

Excellent written and verbal communication skills

Proved problem-solving and decision-making skills

Exceptional knowledge of Microsoft Word, Excel, Outlook, PowerPoint, Forms, Teams, SharePoint

Demonstrated ability to handle multiple tasks and projects simultaneously.

PREFERED QUALIFICATIONS: Bachelor's Degree

Experience working in a healthcare-related setting

Experience working in a clinical setting

SUPPLEMENTAL INFORMATION

Salary Range: Anticipated starting salary range: $50,215.10 annually. This salary is determined by the qualifications of the selected candidate balanced with departmental budget availability, internal salary equity considerations, and available market information. CCA offers an excellent , including generous leave, holiday, and education benefits. Full time employees immediately upon hire earn 15 hours a month annual leave and 10 hours a month sick leave.

Deadline to Submit Application Material: An initial review of applications will begin on Tuesday, January 16, 2024 and continue until the position is filled.

Application Process: When submitting your online application, please include a cover letter, current resume, and professional references. Official transcripts showing the highest degree achieved should be submitted to upon offer of employment. If you have questions regarding this position, please contact us at

By applying for this announced position, applicants are certifying that all statements, information and documents provided are true, complete and correct to the best of their knowledge and are made in good faith. Further, applicants understand that omissions, misleading, false or untrue information, or any attempt at fraud or deceit in any manner connected with this application and/or subsequent testing may result in them not being considered for jobs with the Community College of Aurora; may constitute grounds for discipline and/or termination after hire; and/or constitute grounds for further actions pursuant to law.

Application Checklist

Complete Applications must include the following documents: A complete online application

A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position

A current resume uploaded as an attachment to your online application

Candidates identified as finalists must provide three to five professional references, at least two of which must include a current direct supervisor and most recent supervisor. If you cannot provide two supervisor references, an opportunity will be afforded for discussion and consideration of alternative references with the CCA Human Resource Office. Please note, out of professional courtesy to you, we will not contact your current supervisor without first providing notice to you as a candidate and only when a contingent offer is pending in order to protect the confidentiality of your application to the full extent possible.

If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation is required as part of your application. Please submit this as an attachment to your application. Please note that you have the right to redact dates from your transcript during the application process. A full, unredacted copy will be required upon hire.

For any questions or technical issues please contact

Notice to all Applicants: in the United States must be produced within three (3) days of hire.

Direct deposit of payroll is a condition of employment.

Final candidate is subject to a criminal background check prior to final selection process.

Final candidate is required to submit official transcripts to Human Resources within fourteen (14) days of hire.

CCA is affiliated with the Colorado Public Employees Retirement Association (PERA) and as such, employees contribute to PERA in lieu of Social Security for retirement benefits. For more information, visit the

Individuals currently or formerly employed by the Colorado Community College System or one of its 13 colleges, and/or who were disciplinarily terminated or resigned in lieu of termination, must disclose this information in your application material.

For information regarding civil rights or grievance procedures, contact our Title IX Compliance/Equal Opportunity Officer, Erica Hines, Chief Human Resources & Personnel Success Officer at 16000 E. CentreTech Parkway, Suite A207H, Aurora, Colorado 80011 or by phone at (303) 340-7231 or e-mail at [email protected].

Colorado Residency Requirement:

Eligible applicants must be either a current Colorado resident or be able to provide proof of residency in Colorado within 30 days of the start date for the position, or they may be deemed ineligible for employment with the Community College of Aurora. Please contact with any questions.

Community College of Aurora Inclusive Excellence Statement:

CCA embraces Inclusive Excellence because we want our students, staff, and faculty to learn and contribute within an inclusive environment. This means members of our college community will be active, respectful, and mindful of equity, diversity, and inclusion at all levels of engagement

Inclusive Excellence will provide a foundation for student and institutional success. Recognizing our diversity is only the first step toward Inclusive Excellence.

We must also be intentional in valuing cultural differences and experiences, while incorporating them into practices, curricula, and policies.

Welcoming, Respectful, Inclusive - Together, we are CCA.

The Federal Clery Act: (The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the CCA website at the A paper copy of this report can be obtained at the College Security Office upon request. This report includes statistics for the previous three years concerning crimes that occurred on campus or on property controlled or owned by Community College of Aurora, as well as public property within, or immediately adjacent to and accessible from, our campuses.

ADAAA Accommodations : Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Erica Hines at (303) 340-7231 or [email protected] at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

Pregnancy Related Accommodations, Colorado Anti-Discrimination Act (CADA): The Colorado Anti-Discrimination Act (CADA), allows applicants to request a reasonable accommodation for health conditions related to pregnancy or the physical recovery from childbirth. Candidates wishing to request reasonable accommodations must do so as soon as possible, preferably at least three days prior to the exam or interview. If you are an individual who wishes to request reasonable accommodations, please contact us at (303) 340-7231 or [email protected].

Non-Discrimination Statement: The Community College of Aurora prohibits all forms of discrimination and harassment including those that violate federal and state law, or the State Board for Community Colleges and Occupational Education Board Policies 3-120 and 4-120. The College does not discriminate on the basis of sex/gender, race, color, age, creed, national or ethnic origin, physical or mental disability, veteran status, pregnancy status, religion, genetic information, marital status, gender identity, or sexual orientation in its employment practices or educational programs and activities. For information regarding civil rights or grievance procedures, contact our Title IX Compliance/Equal Opportunity Officer, Erica Hines, Chief Human Resources & Personnel Success Officer at 16000 E. CentreTech Parkway, Suite A207E, Aurora, Colorado 80011 or by phone at (303) 340-7231 or e-mail at [email protected].

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