Document Controller

Arabi, LA, United States

ASR Group is the world's largest refiner and marketer of cane sugar, with an annual production capacity of more than 6 million tons of sugar. The company produces a full line of grocery, industrial, food service and specialty sweetener products. Across North America, ASR Group owns and operates six sugar refineries, located in Louisiana, New York, California, Maryland, Canada and Mexico. In the European Union, the company owns and operates sugar refineries in England, Portugal. ASR Group also owns and operates mills in Mexico and Belize. The company's brand portfolio includes the leading brands Domino®, C&H®, Redpath®, Tate & Lyle®, Lyle's® and Sidul®.

OVERVIEW

We are seeking a highly organized and detail-oriented Document Controller to join our team. The successful candidate will be responsible for managing and maintaining all company documents, including drawings, specifications, procedures, and manuals. The Document Controller will also be responsible for ensuring that all documents are properly stored, tracked, and easily accessible for all authorized personnel. The ideal candidate will have experience using document control software and will be able to manage multiple projects simultaneously.

DETAILED ROLES & RESPONSIBILITIES

Copy, scan and store documents

Check for accuracy and edit files, like contracts

Review and update technical documents (e.g. manuals and workflows)

Distribute project-related copies to internal teams

File documents in physical and digital records

Create templates for future use

Retrieve files as requested by employees and clients

Manage the flow of documentation within the organization

Maintain confidentiality around sensitive information and terms of agreement

Prepare ad-hoc reports on projects as needed

Manage and maintain all company documents

Ensure that all documents are properly stored and tracked

Review, update, and distribute documents as needed

Develop and implement document control procedures

Ensure that all documents are easily accessible to authorized personnel

Train employees on document control procedures and software

WORK EXPERIENCES 2+ years of experience as a Document Controller or similar role

Familiarity with project management

Basic knowledge of labor and corporate law

Hands-on experience with MS Office and MS Excel

Knowledge of Electronic Document Management Systems (EDMS)

Proficient typing and editing skills

Data organization skills

Attention to detail

Experience using document control software

Strong organizational skills and attention to detail

Excellent communication and interpersonal skills

Ability to manage multiple projects simultaneously

EDUCATION REQUIREMENTS Bachelors degree in Project Management or relevant field

ESSENTIAL CAPABILITIES (KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL ATTRIBUTES)

In this section of the job description, list each essential knowledge, skills, abilities and personal attributes that that someone must have in order to perform the position successfully.

Core Competencies: Analytical Thinking & Decision Making - Identifies and understands trends and/or issues; connects data points through analysis to arrive at a logical conclusion.

Business & Financial Acumen - Demonstrates knowledge and understanding of the financial, accounting, marketing and operational functions of our organization; interpreting and applying understanding of key financial indicators to make better corporate decisions.

Effective Communication - Expresses ideas and information in a clear and concise manner by tailoring one's message to fit the interests and needs of the audience.

Customer Orientation - Keeps internal and/or external customer(s) in mind at all times. Strives to proactively address customer concerns and needs. Assists business partners and customers to achieve their work goals via application of their own skills and knowledge; strives to provide consistent customer satisfaction.

Establishes Trust - Gaining the confidence and faith of others by actions and words that promote being honest, forthcoming, integrious and vulnerable.

Problem-Solving - Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.

Results Orientation & Accountability - Takes accountability, identifies, executes and drives actions to consistently achieve desired results.

Teamwork & Collaboration - Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others.

Individual Contributor: Adaptability/Flexibility - Maintaining effectiveness in varying environments and with different tasks, responsibilities and people.

Continuous Improvement - Establishes methods and utilizes specialized techniques to monitor and improve performance of systems and processes.

Self-Development - Seeks feedback on one's strengths and weaknesses and initiates activities to increase or enhance their knowledge, skills, and proficiency in order to perform more effectively or enhance their career.

LOCATION OF ROLE Chalmette, LA

We are an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, gender, sexual orientation, gender identity, age, national origin, disability, veteran status or any other category protected under federal, state, or local law. All employment is decided on the basis of qualifications, merit, and business need.