Records Clerk

Delaware, OH, United States

Salary: $19.24 - $25.36 Hourly

Location : Delaware, OH

Job Type: Full-Time

Job Number: 2200440

Department: Sheriff's Office

Division: Professional Services

Opening Date: 08/25/2022

Closing Date: Continuous

FLSA: Exempt

Bargaining Unit: N/A

Objectives

Incumbent works closely with the administrative and support divisions and is responsible for a variety of administrative, secretarial and clerical duties, including but not limited to assisting law enforcement personnel by processing NCIC/LEADS entries, data entry, and processing of necessary reports and legal documents for the Sheriff's Office.

Job Standards

This division operates 16 hours a day, 7 days a week. This will require shift work, working holidays, and weekends. This position may include third shift/overnight hours in the future.

Completion of a secondary education or equivalent plus specialized training preferred. Must have a valid Ohio Driver's License and a clean criminal record. Ability to obtain and maintain LEADS/NCIC operation certification.

Essential Functions

ESSENTIAL JOB FUNCTIONS:

Processes/enters data and files NCIC/LEADS information

Runs LEADS/NCIC computer requests for law enforcement personnel as needed for investigations

Prepares and participates in LEADS/NCIC audits and monthly validations

Receives, enters, files, sorts, scans, posts and maintains documents, log forms and records, including Sheriff's Office reports, traffic citations and correspondences

Distributes information as necessary

Distributes Sheriff's Office reports internally and to the public upon request

Enters protection orders and warrant information into necessary computer systems

Completes warrant checks as necessary

Picks up and delivers reports, correspondence and legal documents to local courts and agencies

Performs typing, word processing and related computer operations

Processes and distributes incoming and outgoing documents and correspondences

Completes monthly reports as necessary

Inventories and stocks necessary office supplies

Handles public inquiries Answers and directs telephone calls

Faxes and copies materials as requested

Other duties as assigned by the Sheriff or designee

Supplemental Information

JOB REQUIREMENTS:

Equipment: Ability to use the following equipment: computer and related office software, printer, copier, multi - line telephone, fax machine, and other modern office equipment necessary to perform duties.

Critical Skills/Expertise: Knowledge of the Ohio Revised Code

Ability to follow established policies and procedures

Ability to accurately complete, maintain and / or file records, reports and forms

Ability to operate a multi-line telephone system and other standard office equipment

Ability to communicate effectively, both orally and in writing

Ability to multi-task

Ability to develop working rapport with Office personnel and representatives of both private and public entities

Ability to follow oral and written directions

Ability to maintain confidentiality of information and records

Ability to organize, prioritize, and plan work / tasks and to carry out programs, policies, and administrative matters

Ability to transcribe information, type accurately and at moderate speed, read, write and spell common vocabulary

Ability to work independently and achieve results

Ability to work effectively with the public who may be upset, distraught, irate, emotionally or mentally or otherwise unable to function within reasonable range of constructive behaviors

Knowledge of the Sheriff Office policies, procedures, practices and guidelines and the ability to apply as they relate to the assigned duties

II. RESPONSIBILITY

Individual carries out routine or recurring assignments or tasks. Errors in decisions or work are not immediately known through supervisory review, but are revealed through adverse effects on subsequent operations. Errors usually result in loss of time in other organizational units, causing substantial inconvenience to the public or embarrassment to the employing organization. No direct reports or supervisory responsibility.

III. PERSONAL WORK RELATIONSHIP

Incumbent has contact with co-workers, employees in the department, public and private sector employees, law enforcement personnel, institutional residents and the general public.

IV. PHYSICAL EFFORT AND WORK ENVIRONMENT

Physical Requirements : The physical requirements of the position are identified as sedentary work, which may require the lifting of up to forty (40) pounds.

Physical Activity: The physical activities of the position are typing, talking, hearing, listening, reaching and walking.

Visual Activity: The minimum visual activity of the job is close to the eyes, and requires viewing a computer terminal and proofreading information.

Job Location: Incumbent works in a typical office setting and has limited exposure to adverse environmental conditions.

Equal Opportunity Employer

M/F/D/V

Full job descriptions are available on the Class Specifications page.

Equal Opportunity Employer

M/F/D/V

Delaware County offers a complete benefits package to full-time employees including: health care, Flexible Spending Account (FSA), dental care, life insurance, pension, holidays, vacation, sick leave, and deferred compensation plans.

To learn more details, visit our