Marketing & Communications Project Specialist

Portland, OR, United States

Job Title Marketing & Communications Project Specialist

Job Code A32354

Job category Full Time Staff

Terms and Hours 12 month, Full Time Exempt

Salary Range Starting salary $55,000; commensurate with experience

Job Summary The Marketing & Communications Project Specialist is responsible for the development and execution of communication projects for a wide range of University departments. This position will serve as a resource for internal constituencies to meet University communication needs and goals, working within time and cost constraints, to ensure the timely and efficient creation of communication projects. This position will work as part of the Marketing & Communications team under the supervision of the Director of Creative Services.

Core Duties Manage the production of multiple creative projects with a wide range of production needs with the goal of delivering on-brand materials in both design and tone.

Develop creative briefs and milestones based on project specifications, advises on roadblocks, and ensures projects meet specified timelines and deliver expected results.

Work with designers, marketing team members, departmental contacts, and external resources and printers to determine production timelines and secure resources as necessary. Proactively communicate progress and status across all partners and teams.

Write, edit and proof promotional materials and other content for a wide range of communication materials.

Use departmental project management tools. This includes updating department-relevant application for tracking project deliverables and time.

Collaborate with relevant colleagues when needed on tasks, summaries, statistics, and data collection.

Compile, prepare and submit content required for awards submissions.

Other duties as relevant to the duties of the position or as assigned by supervisor or designee.

Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.

Education & Experience Required: Bachelor’s degree in journalism, communications and or relevant field

Required: Minimum two years of experience in relevant industry such as higher education, nonprofit or agency.

Preferred: Experience working in print/design.

Preferred: Experience in project management.

Or equivalent education and/or experience.

Certifications & Licenses None

Knowledge, Skills & Abilities Excellent verbal and written communication skills.

Strong writing, editing, and proofreading skills.

Proven success in following through with and completing projects, including multiple projects being worked on at the same time.

Strong orientation towards taking initiative and ownership of projects and assignments and being proactive with projects, assignments, quality, professional development, and process

improvements.

Ability to prioritize, multitask, be flexible with changing circumstances, and meet deadlines.

Excellent organizational skills and attention to detail.

Excellent analytical, critical thinking, and problem solving skills.

Excellent ability to routinely and independently exercise sound judgment in making decisions.

Excellent customer service, interpersonal skills, and diplomatic ability.

Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse students, faculty, and staff.

Ability to work independently, to effectively receive supervisory input and directions, and to effectively work as part of and contribute to a team.

Professional demeanor and ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies and processes. Ability to work effectively with various constituencies including students, the general public, faculty, staff, administrators, alumni, and other members of the UP community.

Proficiency with MS Office and Acrobat Pro. Ability to learn and use new technologies, software, and applications at level of proficiency appropriate for the position’s duties.

Physical Requirements Frequently: sit, perform desk-based computer tasks; use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork.

Occasionally: stand and walk; twist; lift, carry, push, and pull objects that weigh up to 10 pounds.

Occasionally: ability to attend events and activities on or off campus.

Frequently: ability to interact and communicate with members of the University and others as necessary.

Working Conditions Hours of employment: sometimes may require working flexible, irregular, and/or longer hours, including early mornings, evenings, nights, and weekends, when necessitated by projects.

Work-related stress: sometimes there may be stress from work-related situations such as those involving challenging, important, urgent, time-sensitive, or multiple matters.

Work Standards Respect for the University’s mission and Catholic identity: demonstrates commitment to learning, respecting, and contributing to the mission of the University, a Catholic and Congregation of Holy Cross institution. The University’s mission statement states in relevant part: “we pursue teaching and learning, faith and formation, service and leadership in the classroom, residence halls, and the world.”1 The University’s Statement of Inclusion states in relevant part: “Our belief in the inherent dignity of each person is founded upon the social teaching of the Catholic Church. At the center of that teaching is the fundamental mandate that every person, regardless of race, color, religion, gender, sexual orientation, social or economic class, age, or disability shall be treated with respect and dignity.” The full Mission Statement is at: www.up.edu/about/mission.

The full Statement of Inclusion is at: www.up.edu/disclosures/inclusion.

Promote culture of safety, demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Compliance with laws and policies and procedures: subject to and expected to comply with all applicable laws and University, departmental, and other applicable policies and procedures, including but not limited to, the personnel, business, and/or other policies of the University.

Compliance with driving-related laws and requirements: when conducting University business while driving, must comply with the Oregon Vehicle Code and University of Portland driving requirements.

Interpersonal skills: demonstrates the ability to work professionally with all University of Portland community members, external organizations, and any other person or organization employee interacts with in his or her University capacity.

Benefits Medical and dental insurance, life insurance, sick time and vacation time consistent with University policies, long-term disability insurance, flexible spending account benefits, tuition remission benefits generally starting after 90 days (employee) or 2 years (spouse and children) of employment, retirement contributions generally starting after 2 years of employment, and eligibility for the University’s home purchase assistance program consistent with program requirements. (Benefits are subject to all relevant University policies, practices, contracts, and any other relevant materials.)

Posting Detail Information Posting Number S047-2023

Number of Vacancies 1

Estimated Start Date

Open Date 08/07/2023

Close Date

Open Until Filled No

Special Instructions Summary

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