Police Records Specialist I
Gilbert, AZ, United States
Town of Gilbert Police Records Specialist I Gilbert , Arizona Apply Now Print (https://www.governmentjobs.com/careers/gilbert/jobs/newprint/4490319)
Apply
Police Records Specialist I
$19.91 - $28.86 Hourly
Location
Police Department, AZ
Job Type
Full Time
Job Number
24-0161A
Department
POLICE DEPARTMENT
Opening Date
04/30/2024
Closing Date
5/12/2024 11:59 PM Arizona
Description
Questions
We Are Seeking
With every job we fill, our focus is on providing best in class service to our citizens while offering the opportunity for professional growth in a rewarding and innovative work environment. Team Gilbert has an exciting opportunity for a highly motivated professional to fill the position of Police Records Specialist I.
The Police Records Specialist I reports to the Police Records Shift Supervisor. The primary purpose of the Police Records Specialist position is to compile, review for quality assurance, disseminate, maintain and secure police records. This position serves as primary point of contact via phone/fax/mail/email/in-person for law enforcement, other governmental agencies, public, media, insurance companies and attorneys requesting police records and provides direction, details, and answers to questions concerning police reports, cases, and various police-related information.
Essential Duties and Responsibilities
Processes all requests for police reports or records and reviews all submitted documents for validity, accuracy and completeness.
Scans and indexes records into electronic document management systems and assists with records filing, retention, and destruction.
Reviews submitted police officer reports for validity, accuracy and completeness and consults with officers, detectives and supervisors as needed regarding report discrepancies.
Performs redaction of requested police records based upon Federal Freedom of Information Act and state/local laws and guidelines pertaining to the security of personal and/or law-enforcement sensitive information.
Collects and processes cash and credit card payments for records that are provided.
Data entry and dissemination of citations into RMS and secondary Brazos system when applicable.
Perform DPS Validations of all missing persons, stolen vehicles, license plates and articles.
Perform local background checks for law enforcement agencies and the public.
Enters and clears warrants, stolen vehicles, and other property information and missing persons information into local, state, and national databases. Confirms the validity of previously-entered information, upon request.
Other duties as assigned.
About You
You are someone who effectively exceeds customer needs by building productive relationships, and taking responsibility for customer satisfaction and loyalty. You actively participate as a member of a team to move the team toward the completion of goals and produce quality outcomes. You are committed to our safety philosophy, and you take great pride in proactively managing time and resources to ensure that work is completed efficiently while accomplishing objectives and achieving goals beyond what is required.
At Team Gilbert, we hire innovative, forward thinking problem-solvers who love what they do! In addition to possessing the ability to live out our core and functional values daily, candidates must possess the following requirements:
High school diploma or GED.
Two years of experience in a fast-paced customer service, data entry, clerical or related field.
One year of experience with State or Law Enforcement based records is desirable.
Ability to work rotating shifts to include nights, holidays, weekends, overtime, and overnight shifts.
Bilingual in English and Spanish is desirable.
Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
Ability to pass a law enforcement background including polygraph and drug screening.
Licensing /Certifications:
Obtain and maintain Level A Terminal Operator Certification within six months of hire
Special Requirement: Because of the confidential, sensitive nature of information handled, successful completion of a background investigation and polygraph is required.
This position is an At-Will position and is FLSA Non-Exempt - eligible for overtime compensation.
We Are Team Gilbert
Gilbert is on a mission to “Anticipate. Create. Help people.” With 100 years of history and growth, our focus is on keeping the thriving community that Gilbert is today well into the future while continuing to be one of the top communities in the country.
In Gilbert, we are shaping a new tomorrow, today. We hire people who share our aspiration to be driven, kind, bold, and humble. Join Team Gilbert, and help us shape a new tomorrow, today: https://youtu.be/ftB0lKDltvc
Up For the Challenge
In addition to a competitive salary, Gilbert offers an excellent benefits package that includes medical, dental and life insurance, tuition reimbursement, participation and company match in the Arizona State Retirement System and more. For more information on Team Gilbert and all we have to offer, click here. (https://www.gilbertaz.gov/departments/human-resources)
Up For The Challenge?
Make an income while making an impact! If you are looking for an opportunity to make a visible contribution to our community, and get excited about doing interesting work that matters, then we encourage you to apply today.
To complete and submit an on-line employment application for this position visit http://www.gilbertaz.gov/departments/human-resources/job-opportunities. Incomplete applications may be rejected so please be thorough. Your resume may be included as a supplement to your application, but it cannot replace any information required for the application.
Town of Gilbert offers a comprehensive benefits package for qualifying positions that includes self-funded medical and dental plans, life insurance, disability, pension, tuition reimbursement, parental leave, babies at work, and more! Click Here (https://www.gilbertaz.gov/home/showdocument?id=42978&t=637793142009536761) to see a list of our benefit offerings at-a-glance.
01
Items 1 - 13 reference general requirements for candidates of all civilian positions in the Gilbert Police Department. Please answer all questions truthfully and completely. Are you at least eighteen (18) years of age?
Yes
No
02
Do you have a high school diploma or GED?
Yes
No
03
Have you been convicted of a felony or any offense that would be a felony if committed in Arizona?
Yes
No
04
Were you dishonorably discharged from the United States Armed Forces?
Yes
No
05
Are you currently under investigation for violations of internal policy, procedure, or other administrative guidelines?
Yes
No
06
Have you ever been convicted of a crime related to domestic violence?
Yes
No
07
Have you personally possessed, used, sold, produced, or cultivated marijuana within the past one (1) year, or at any point while employed with a law enforcement agency? - It is not a disqualifier if those activities occurred while employed for a licensed dispensary and in the scope of employment duties. - This includes products derived from marijuana if they contain more than 0.3% tetrahydrocannabinol (THC). - This does not include Cannabidiol (CBD) products containing less than 0.3% tetrahydrocannabinol (THC).
Yes
No
08
Have you illegally used any steroids within the past one (1) year, or at any point while employed with a law enforcement agency?
Yes
No
09
Have you illegally used Adderall within the past one (1) year, or at any point while employed with a law enforcement agency?
Yes
No
10
Have you ever illegally sold, produced, cultivated, or transported any dangerous drugs, narcotics, hallucinogens, or prescription drugs?
Yes
No
11
Have you illegally used any dangerous drugs, narcotics, hallucinogens, or prescription drugs within the past five (5) years, or at any point while employed with a law enforcement agency?
Yes
No
12
Have you been convicted of or adjudged to have violated traffic regulations that would equal eight (8) or more points within the past thirty-six (36) months? (Shall not apply to positions that do not require driving in their job description. Driving waivers may be required)
Yes
No
13
The Police Department is a 24/7 operation. Are you able to work rotating shifts, including nights, weekends and holidays on a rotating basis?
Yes
No
14
In the questions that follow, you will be asked for information about your work history, to include things such as dates of employment, names of employers and specific details of the work you did. In answer to questions asking you to describe your work experience, if you do not have that type of experience, enter "N/A". Answers provided in this supplemental questionnaire must be substantiated and verifiable in the employment history section of your application. Be aware that submitting a resume in lieu of completing the employment history section of the application and failing to provide all of the information requested in these supplemental questions will disqualify you from further consideration, so be thorough in answering the questions. Please indicate whether or not you accept these terms by checking the appropriate response below.
Yes
No
15
Please select the option below that most accurately reflects your educational background.
High School Diploma/GED
Some College
Associate's Degree
Bachelor's Degree
Graduate Degree or higher
16
Do you have at least one year of experience in a fast-paced customer service, data entry, or clerical work environment? If so, how much experience do you have?
No experience in this area.
Less than one year.
1 - 2 years.
2 - 3 years.
3 + years
17
If you have the type of experience covered in the previous question, please list where, how long, and describe the experience in the space provided below. If not, please enter N/A.
18
Please indicate how much experience you have entering, maintaining, updating, and researching data and information from within a police records management system (RMS) by selecting the appropriate item below.
No experience in this area
Less than one year
1 - 2 years
2 - 3 years
3+ years
19
If you have the type of experience covered in the previous question, please list where, how long, and describe the experience in the space provided below. If not, please enter N/A.
20
Please indicate how much experience you have receiving and processing fee payments by selecting the appropriate item below.
No experience in this area.
Less than one year.
1 - 2 years.
2 - 3 years.
3 + years.
21
If you have the type of experience covered in the previous question, please list where, how long, and describe the experience in the space provided below. If not, please enter N/A.
22
Please indicate how much experience you have serving as a records clerk in a law enforcement, criminal justice, legal or related environment?
No experience in this area.
Less than one year experience.
1 - 2 years.
2 - 3 years.
3 + years.
23
If you have the type of experience covered in the previous question, please list where, how long, and describe the experience in the space provided below. If not, please enter N/A.
24
How many years of experience do you have redacting legal documents in compliance with public records release laws?
No experience in this area.
Less than one year experience.
1 - 2 years.
2 - 3 years.
3 + years.
25
If you have the type of experience covered in the previous question, please list where, how long, and describe the experience in the space provided below. If not, please enter N/A.
26
How many years of experience do you have processing records requests in compliance with public records release laws?
No experience in this area.
Less than one year experience.
1 -2 years.
2 - 3 years.
3 + years.
27
If you have the type of experience covered in the previous question, please list where, how long, and describe the experience in the space provided below. If not, please enter N/A.
28
Describe your level of proficiency scanning and imaging documents within an automated document management system (DMS) such as OnBase or a similar application?
Beginner.
Intermediate.
Advanced
29
If you have the type of experience covered in the previous question, please list where, how long, and describe the experience in the space provided below. If not, please enter N/A.
30
Describe your level of proficiency with Microsoft Office.
Beginner.
Intermediate.
Advanced.
31
If you have the type of experience covered in the previous question, please list where, how long and describe the experience it in the space provided below. If not, please enter N/A.
32
The following question is strictly confidential and will not be made part of your application for employment. Preference Status per Arizona Revised Statute 38-492 (select all that apply):
Veteran
Disabled Veteran
Veteran's Spouse/Surviving Spouse
Disabled Person
Required Question
Agency
Town of Gilbert
Address
50 E. Civic Center Drive Gilbert, Arizona, 85296
Website
Apply
Please verify your email address Verify Email
#J-18808-Ljbffr